Annual/General Meetings

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How to Run an Effective and Fair Condo Association Election

Election time in Condo Associations might be a big deal – or a big snooze. Regardless, you want to make sure that you are organizing things well. You want to ensure that there is interest, engagement, competition, and most importantly,

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Increase Participation at Annual HOA Meetings

While members of the association should understand that it is in their own best interest to attend the annual meeting of the members, many do not realize how important these meetings are. Failure to attend annual meetings results in failure

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Tips for Reaching Quorum at Your Next AGM

The Annual General Meeting is considered the most important meeting of the entire year for many organizations and this is no different when it comes to Condominium Corporations. Not only is it a legal requirement under the Condominium Act, it

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‘Tis the Season of the Annual Meeting

Reaching the end of the contentious and hotly contested national election was no doubt a relief for many of us. However, for our community association clients, there is no rest for the weary because late winter and spring is association

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Planning and Conducting a Successful Annual Meeting

Happy Birthday to your Association!! The annual meeting can be a chance for the current board to shine on the past year’s performance, promote the plans of the community, and answer the myriad of questions that come with being a

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Five Tips for an Effective Annual Condo Association Meeting

Annual Condo Association meetings are one of the cornerstones of Association life. While monthly Board meetings might draw a handful of people, you usually will see a couple dozen at the annual meetings. Some Boards treat the annual meeting like

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4 Ways to Make Your Next AGM Not Suck (So Members Will Actually Show)

We’ve all heard the phrase, “death by meeting”. The term was coined by national best-selling author, Patrick Lencioni, and we can all relate to being in a meeting and wondering why in the world we’re there or what else we

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‘Getter Done’ Meetings in Your HOA

Meetings are the venues where homeowner association business decisions are made. Since these meetings are usually infrequent, their importance cannot be understated. However, some HOA meetings are challenged because:    Read the article

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Condominium Association Life: How can board implement electronic voting?

Q. I am the president of my association. The board would like to increase voter participation at our annual election meeting. How do we implement electronic voting?    Read the Q&A…………….

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Written Ballot vs. Proxies

Planned communities and condominiums (I’ll refer to both types of communities as community associations) are very much like small countries. The board of directors is the government, the declaration, bylaws, and rules serve as the constitution (along with a few

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Secret Ballots and Quorums in California

HOAs are run much like a democracy. The people within the community or board members vote on issues that affect the community, such as new rules. However, even people heavily involved with the HOA can find all the rules and

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Need more time for vote? Consider adjournment

Q: Our condominium documents require the approval of two-thirds of all owners to amend the documents. Our association has spent a lot of time and money preparing new documents for approval. Our meeting is fast approaching and almost all of

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Reasonable Doubt: the dos and don’ts of attending your first condo board AGM

There is no shortage of new condominium buildings in Toronto. Many of the people purchasing units in those buildings may be first-time unit owners who aren’t familiar with condominium governance and procedure. To this end, first-time unit owners who have

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Rigged (HOA!) Elections

A few months ago, the Chairman and Secretary of a Pennsylvania community association were convicted by a jury of election fraud. The directors schemed to fill out ballots to stack the deck in upcoming board elections. An attorney in Las

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Make Your Vote Count: It’s HOA Elections Season, Too

According to Community Associations Institute, more than 68 million Americans live in 338,000 managed communities. In Canada, approximately one in eight people live in a condominium or strata corporation of some kind, totaling about 1.2 million owner-occupied dwellings as reported

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These are the Five People You’ll Meet at the Annual HOA Board Meeting. Which One Are You?

You’ve received your annual meeting notice and you may be wondering, should I go and what is this about? The answer to the first question is a resounding YES! The answer to the second question takes more than one word.

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Is your condo association’s election the most important? (NH)

It is election time. No, not the national one, the one that matters – the one at your condominium association. Elections in Condo World are governed by the declaration and bylaws. (If drawn properly, the requirements will be in the

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A Look at Election Fraud: Staying on the Up and Up

Every co-op, condo, and HOA must elect a board of directors to oversee the community’s finances, physical maintenance, and other day-to- day operations. While board elections don’t rise quite to the level of a state or even local election in

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Requirements to Challenging an Association Election Through Arbitration (FL)

Hardly anything generates more buzz and quarrel within community associations than the annual board of director elections. During the annual meeting and election season, numerous legal inquiries are made regarding the law on the election process, election disputes and challenging

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A Look at Election Fraud: Staying on the Up and Up

Every co-op, condo, and HOA must elect a board of directors to oversee the community’s finances, physical maintenance, and other day-to- day operations. While board elections don’t rise quite to the level of a state or even local election in

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Kass: Apathy and the Condo Owner

Question. I live in a condominium development consisting of more than 200 townhouses. Our Bylaws state that to have a quorum, we must have a majority of the homeowners of the Condominium Association, either in person or by proxy. A

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What’s So Special About Special Meetings? A Brief Look Into Special Meetings of Property Owner Associations

All North Carolina property owner associations are required by law to have regular meetings of the Board of Directors (“Board”) and at least one annual membership meeting to discuss and transact certain association business. But what about those items that

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How to Solve the Biggest Problem with Annual Meetings

Does your board have trouble with homeowner attendance at your annual board meeting? You’re not alone! Here’s one homeowner’s account of poor annual meeting attendance and tips to improve attendance and participation at your next meeting.    Read the article……….

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Fractions and Votes Under Robert’s Rules

Condominium and homeowner association documents contain many different voting requirements. For example, the required number of votes to elect a director is usually different than the number of votes required to adopt an annual budget.   The math involved in determining

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How an HOA Board Can Ask for Member’s Help as Inspectors of Election

It’s that time again in your homeowners association – time for the Annual Director Election. To be proactive and try to drum up participation from the membership, the HOA board may want to send out a notice to the members

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How Your HOA Board Can Make the Annual Meeting Worth Attending

Does your HOA board dread the annual meeting because it’s boring, no one shows up, and it seems completely and utterly pointless? If so, your Board is not alone. But it doesn’t have to be this way. In fact, the

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How To Run A Successful Association Meeting

One of the first things a manager or board should do is review the association’s governing documents for any annual and special membership meeting requirements. Typically, this information will be in the bylaws of your condominium or community association; however,

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Annual HOA Meeting Celebration

Holding successful homeowner association meetings takes thought, creativity, advance planning and funding. Too many HOAs scramble to cobble together this important event and, guess what? Few show up and the numbers fall short of the quorum requirements. This doesn’t need

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Conducting Proper Community Association Meetings

Question. I am on the Board of Directors of a small condominium association. The annual meeting is scheduled for August, but we would like to begin preparing for that meeting as soon as possible. None of us have any real

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HOA HOMEFRONT: Tips for achieving a quorum

In order for a common interest development to make a membership decision or board decision, a quorum must first be attained. Quorum is a Latin word meaning “of whom,” but basically means there is a sufficient number of participants to

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Methods of Voting

There are numerous methods of taking a vote in community associations. For issues which may be challenged, it’s wise to use a written paper ballot. For other non-controversial matters, associations may choose from a variety of voting methods.    Read

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Special Owner Meetings

Community associations typically have three types of meetings: board meetings, annual owner meetings, and special owner meetings. The notice requirements, quorum provisions, and subject matter are very different for each type of meeting.    Read the article………….

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Effective HOA Meetings

It can be frustrating to be part of a meeting that’s disorganized and seems to go on and on. It’s not difficult to run an effective HOA meeting – all you need to do is follow these simple guidelines:  Read

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How to meet quorum at Annual HOA meetings

Meeting HOA annual meeting quorum requirements can be difficult at times. What is a quorum? It is the minimum number of required owners to be present at an annual meeting to make it official. If the association does meet quorum,

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HOA and Condo Meetings 101

Why don’t more owners attend HOA and Condo meetings? It might be because much of the business is mundane, but when a “hot button” issue is on the agenda, people will come out of the woodwork to be there. Our

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HOA Proxy Votes

If you are active within your HOA, you may have heard the term “proxy” thrown around, but what exactly is a proxy, and who can be one? If you are unsure about HOA proxies, you aren’t alone, so check out

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Help! We Can’t Get a Quorum at Our Annual Meeting

A common question that I receive from managers and board members is the following: What can an association do when it cannot obtain a quorum at the annual meeting?    Read the article…………

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Millie’s Motion at the Annual HOA Meeting

The Annual Meeting of Nottacare Condominium convenes. The agenda shows the standard items including Review Minutes, Financial Report, President’s Report and Election of Directors. As per usual, about 20% of the 95 members show up. But the board has been

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4 Types of HOA Meetings

The board of any HOA has to get together a lot of help run the community. However, while you are probably familiar with regular board meetings, you may not realize there are actually several types of HOA meetings. Check out

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Why the Seating Arrangement at HOA Meetings Is So Important

Meetings are a necessary component of homeowner association operations. The seating arrangement at HOA meetings is critical to a productive outcome. Foreign diplomats are particularly careful in choosing the shape of the table and who sits next to who since

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Online Voting for Community Associations

We recently concluded a membership vote to adopt an entirely new set of CC&Rs and Bylaws. The CC&Rs require 75% of all owners to approve, and the Bylaws require 51%. With nearly 300 lots in the community, it was a

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The Quorum Requirement: A Creative Solution to Getting Stuff Done

“Welcome, Ladies and Gentlemen to our owner’s association meeting. Unfortunately, we didn’t make the quorum requirement to vote on anything tonight, so we’ll need to reconvene this meeting for a later date. Sorry.”  Sound familiar? Lamentably this scenario is more

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Running a Darn Good Meeting – What You Need to Know About Parliamentary Procedure

Legal counsel to community associations must be aware of parliamentary procedure basics. Numerous states have adopted statutes requiring associations to follow a specific parliamentary manual in association meetings. Even without such a mandate, courts generally hold that all organizations are subject to the principles

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How To Improve Participation in Condo Board Elections

Does the apple pie contest get more votes than your condo board elections? These tips will bring even the most reluctant of residents to the ballot box.     Read the article……………

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10 Tips for Planning and Running an Effective Annual HOA Meeting

If your community is like most HOAs and community associations, you’ll be holding your annual meeting in the 4th quarter. This is often the only time each year that the entire neighborhood comes together. Especially if you’re new to the

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An Introvert’s Guide to Speaking Up at HOA Board Meetings from a Toastmasters Expert

Heights, spiders, snakes – these popular phobias are no match for glossophobia, better known as the fear of public speaking, which rank as the most popular phobia.  Fear of public speaking can be characterized by profuse sweating, dry mouth, uncontrollable

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Tips on how to Increase Annual Meeting Attendance

Our Association Has Trouble Getting Owners to Attend Our Annual Meeting. Do you have any Tips on How to Increase Attendance  Yes, I do! Here are a few of our firm’s suggestions on how to increase attendance at an Annual

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Which HOA or Board Meetings Can Residents Attend?

HOA and board meetings aren’t the most exciting things in the world, and board members may assume residents want nothing to do with them. However, many residents are interested in understanding how the HOA runs. Unfortunately, however, allowing residents to

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Keeping HOA open meetings productive and on track

I am a big proponent of homeowners’ association (HOA) boards keeping their meetings open to members when possible. This promotes an atmosphere of transparency and gives homeowners an opportunity to see and understand how the HOA functions. It also helps

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What Would You Do? Meetings Gone Wild

Crazy HOA meetings happen all the time. I found a video that made me chuckle because it is exactly how one of my recent board meetings went. After you watch the video I am sure you will be able to

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