Annual/General Meetings

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Improving Quorum for Your Meetings

Most board members, and even homeowners, have heard the word “quorum”. However, many don’t understand it or its importance for doing HOA business. In case you’re not familiar with the definition, a quorum is a minimum number of board members

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Simple Rules of Order for Community Associations

Parliamentary procedure is simple in principle, and valuable in practice. Rules of Order help guide a Board meeting, a Unit Owners meeting or any assembly. Fairly and properly utilized, the Rules of Order protect everyone’s rights.  In large or complex

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Robert’s Rules for Condominiums and HOA’s

Most community associations use parliamentary procedure to govern board and owner meetings. In the United States, the most popular form of parliamentary procedure is Robert’s Rules of Order. Complicated? Surely. But if you understand a few basics, you can learn

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The Death of Civility – Why Do Community Association Board Members Serve?

I have been to a number of community association meetings in the past year, and too many of them were contentious, confrontational, loud, rude and generally ugly. I have written a number of Codes of Conduct for adoption by boards

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HOA Homefront: Can managers legally encourage association members to vote?

Q: Dear Mr. Richardson: I have been a director of a mid-sized association. About 90 percent of the homes are owner-occupied. For the last three years, we have been unable to obtain a quorum. Each election we tried three times,

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The keys to an effective (and civil) owners’ association meeting

What do Congress, the General Assembly and condo associations have in common? They all need rules and structure for running meetings where important decisions are made.  The stakes at the state and federal levels may seem higher than your owners’

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Challenging the Chairman of a Meeting

Have you ever been at a meeting that you did not believe was being run properly? Is the chair ruling every motion out of order? Were you unsure on what you could do or did you feel like there was

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Conflicting Interests Lead To Disputes That Erupt At HOA Meetings

“O brave new world that has such people in it!” These immortal words from Shakespeare’s The Tempest aptly describe homeowner associations. Conflicting interests can lead to disputes that erupt at meetings. To control such outlandish behavior, HOA meetings are well

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How to Maximize Votes at a Homeowner’s Association Meeting or Election (NC)

Many HOAs and condominium associations have annual meetings coming up this time of year, or special meetings to amend their covenants, conditions, and restrictions (“CCRs”) or bylaws. What is the best way to collect the votes your HOA needs to

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Recap – Motions at Meetings

It is AGM season again. Rather than re-invent the wheel, I decided to highlight a post from two years ago about motions at meetings using Robert’s Rules of Order. I posted a Chart that I had made summarizing the motions

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How to keep HOA meetings from running long

As someone who regularly attends HOA board meetings, I can attest that most of them run far too long. Later in longer meetings, concentration and the quality of the deliberations deteriorate. Could any of the following solutions help your board

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Three Questions to ask Prospective Condo Association Board Candidates

Condo elections are incredibly important. New Condo Board members help fight apathy and infuse new energy into Boards. On the other hand, established veterans who have led the Association for years are critical as well. Too often, the “campaign” part

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What is a Quorum and Why is it Important to an HOA Board?

A quorum is the minimum number of HOA board and members who must be at a meeting before business can be transacted. Homeowners can usually find quorum requirements within their Bylaws. You might be surprised but reaching a quorum to

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How to Run an Effective and Fair Condo Association Election

Election time in Condo Associations might be a big deal – or a big snooze. Regardless, you want to make sure that you are organizing things well. You want to ensure that there is interest, engagement, competition, and most importantly,

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Increase Participation at Annual HOA Meetings

While members of the association should understand that it is in their own best interest to attend the annual meeting of the members, many do not realize how important these meetings are. Failure to attend annual meetings results in failure

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Tips for Reaching Quorum at Your Next AGM

The Annual General Meeting is considered the most important meeting of the entire year for many organizations and this is no different when it comes to Condominium Corporations. Not only is it a legal requirement under the Condominium Act, it

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‘Tis the Season of the Annual Meeting

Reaching the end of the contentious and hotly contested national election was no doubt a relief for many of us. However, for our community association clients, there is no rest for the weary because late winter and spring is association

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Planning and Conducting a Successful Annual Meeting

Happy Birthday to your Association!! The annual meeting can be a chance for the current board to shine on the past year’s performance, promote the plans of the community, and answer the myriad of questions that come with being a

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Five Tips for an Effective Annual Condo Association Meeting

Annual Condo Association meetings are one of the cornerstones of Association life. While monthly Board meetings might draw a handful of people, you usually will see a couple dozen at the annual meetings. Some Boards treat the annual meeting like

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4 Ways to Make Your Next AGM Not Suck (So Members Will Actually Show)

We’ve all heard the phrase, “death by meeting”. The term was coined by national best-selling author, Patrick Lencioni, and we can all relate to being in a meeting and wondering why in the world we’re there or what else we

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‘Getter Done’ Meetings in Your HOA

Meetings are the venues where homeowner association business decisions are made. Since these meetings are usually infrequent, their importance cannot be understated. However, some HOA meetings are challenged because:    Read the article

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Condominium Association Life: How can board implement electronic voting?

Q. I am the president of my association. The board would like to increase voter participation at our annual election meeting. How do we implement electronic voting?    Read the Q&A…………….

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Written Ballot vs. Proxies

Planned communities and condominiums (I’ll refer to both types of communities as community associations) are very much like small countries. The board of directors is the government, the declaration, bylaws, and rules serve as the constitution (along with a few

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Secret Ballots and Quorums in California

HOAs are run much like a democracy. The people within the community or board members vote on issues that affect the community, such as new rules. However, even people heavily involved with the HOA can find all the rules and

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Need more time for vote? Consider adjournment

Q: Our condominium documents require the approval of two-thirds of all owners to amend the documents. Our association has spent a lot of time and money preparing new documents for approval. Our meeting is fast approaching and almost all of

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Reasonable Doubt: the dos and don’ts of attending your first condo board AGM

Stay informed and participate in the management of your building – after all, it’s likely your most valuable asset

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Rigged (HOA!) Elections

A few months ago, the Chairman and Secretary of a Pennsylvania community association were convicted by a jury of election fraud. The directors schemed to fill out ballots to stack the deck in upcoming board elections. An attorney in Las

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Make Your Vote Count: It’s HOA Elections Season, Too

According to Community Associations Institute, more than 68 million Americans live in 338,000 managed communities. In Canada, approximately one in eight people live in a condominium or strata corporation of some kind, totaling about 1.2 million owner-occupied dwellings as reported

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These are the Five People You’ll Meet at the Annual HOA Board Meeting. Which One Are You?

The annual meeting is a meeting of the members of your association where you elect the Board of Directors, get a report on the financial status, and sometimes even vote on document amendments or special assessments affecting your home and community.

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Is your condo association’s election the most important? (NH)

It is election time. No, not the national one, the one that matters – the one at your condominium association

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A Look at Election Fraud: Staying on the Up and Up

Every co-op, condo, and HOA must elect a board of directors to oversee the community’s finances, physical maintenance, and other day-to- day operations. While board elections don’t rise quite to the level of a state or even local election in

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Requirements to Challenging an Association Election Through Arbitration (FL)

Hardly anything generates more buzz and quarrel within community associations than the annual board of director elections. During the annual meeting and election season, numerous legal inquiries are made regarding the law on the election process, election disputes and challenging

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A Look at Election Fraud: Staying on the Up and Up

In an investigation by The Miami Herald and Univision, multiple HOAs in Florida were accused of forging ballots, casting duplicate ballots, intimidating owners to change their proxies, and attempting to cover up the voting irregularities.

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Kass: Apathy and the Condo Owner

Question. I live in a condominium development consisting of more than 200 townhouses. Our Bylaws state that to have a quorum, we must have a majority of the homeowners of the Condominium Association, either in person or by proxy. A

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What’s So Special About Special Meetings? A Brief Look Into Special Meetings of Property Owner Associations

But what about those items that arise months before or after the annual membership meeting? Or the rare emergency situation?

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How to Solve the Biggest Problem with Annual Meetings

Does your board have trouble with homeowner attendance at your annual board meeting? You’re not alone! Here’s one homeowner’s account of poor annual meeting attendance and tips to improve attendance and participation at your next meeting.    Read the article……….

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Fractions and Votes Under Robert’s Rules

The math involved in determining voting requirements doesn’t usually have whole round numbers

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How an HOA Board Can Ask for Member’s Help as Inspectors of Election

To be proactive and try to drum up participation from the membership, the HOA board may want to send out a notice to the members asking for volunteers to assist in this process

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How Your HOA Board Can Make the Annual Meeting Worth Attending

Holding successful homeowner association meetings takes thought, creativity, advance planning and funding

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How To Run A Successful Association Meeting

A condominium or community association’s annual membership meeting requires thorough preparation to be successful.

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Annual HOA Meeting Celebration

Holding successful homeowner association meetings takes thought, creativity, advance planning and funding.

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Conducting Proper Community Association Meetings

None of us have any real experience, and would like your comments on how to conduct a proper and efficient condominium meeting

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HOA HOMEFRONT: Tips for achieving a quorum

In order for a common interest development to make a membership decision or board decision, a quorum must first be attained

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Methods of Voting

There are numerous methods of taking a vote in community associations. For issues which may be challenged, it’s wise to use a written paper ballot. For other non-controversial matters, associations may choose from a variety of voting methods.

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Special Owner Meetings

The most common reason for a special owner meeting is for the removal of directors. Other reasons include approval of special assessments and amending the governing documents

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Effective HOA Meetings

It’s not difficult to run an effective HOA meeting – all you need to do is follow these simple guidelines

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How to meet quorum at Annual HOA meetings

Here are some steps to take in order to ensure that you meet your minimum quorum requirement the fist time as scheduled

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HOA and Condo Meetings 101

Our meetings often had no owners in the audience or perhaps one or two, but when we talked about issues like changing our community’s exterior color scheme, it was standing room only

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HOA Proxy Votes

If a homeowner is unable to attend, they can send someone in their place. The homeowner, however, must fill out a document that appoints this person as their representative. This document is called a proxy.

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Help! We Can’t Get a Quorum at Our Annual Meeting

What can an association do when it cannot obtain a quorum at the annual meeting?

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