Annual/General Meetings

Back to homepage

The keys to an effective (and civil) owners’ association meeting

What do Congress, the General Assembly and condo associations have in common? They all need rules and structure for running meetings where important decisions are made.  The stakes at the state and federal levels may seem higher than your owners’

Read More

Challenging the Chairman of a Meeting

Have you ever been at a meeting that you did not believe was being run properly? Is the chair ruling every motion out of order? Were you unsure on what you could do or did you feel like there was

Read More

Conflicting Interests Lead To Disputes That Erupt At HOA Meetings

“O brave new world that has such people in it!” These immortal words from Shakespeare’s The Tempest aptly describe homeowner associations. Conflicting interests can lead to disputes that erupt at meetings. To control such outlandish behavior, HOA meetings are well

Read More

How to Maximize Votes at a Homeowner’s Association Meeting or Election (NC)

Many HOAs and condominium associations have annual meetings coming up this time of year, or special meetings to amend their covenants, conditions, and restrictions (“CCRs”) or bylaws. What is the best way to collect the votes your HOA needs to

Read More

Recap – Motions at Meetings

It is AGM season again. Rather than re-invent the wheel, I decided to highlight a post from two years ago about motions at meetings using Robert’s Rules of Order. I posted a Chart that I had made summarizing the motions

Read More

How to keep HOA meetings from running long

As someone who regularly attends HOA board meetings, I can attest that most of them run far too long. Later in longer meetings, concentration and the quality of the deliberations deteriorate. Could any of the following solutions help your board

Read More

Three Questions to ask Prospective Condo Association Board Candidates

Condo elections are incredibly important. New Condo Board members help fight apathy and infuse new energy into Boards. On the other hand, established veterans who have led the Association for years are critical as well. Too often, the “campaign” part

Read More

What is a Quorum and Why is it Important to an HOA Board?

A quorum is the minimum number of HOA board and members who must be at a meeting before business can be transacted. Homeowners can usually find quorum requirements within their Bylaws. You might be surprised but reaching a quorum to

Read More

How to Run an Effective and Fair Condo Association Election

Election time in Condo Associations might be a big deal – or a big snooze. Regardless, you want to make sure that you are organizing things well. You want to ensure that there is interest, engagement, competition, and most importantly,

Read More

Increase Participation at Annual HOA Meetings

While members of the association should understand that it is in their own best interest to attend the annual meeting of the members, many do not realize how important these meetings are. Failure to attend annual meetings results in failure

Read More

Tips for Reaching Quorum at Your Next AGM

The Annual General Meeting is considered the most important meeting of the entire year for many organizations and this is no different when it comes to Condominium Corporations. Not only is it a legal requirement under the Condominium Act, it

Read More

‘Tis the Season of the Annual Meeting

Reaching the end of the contentious and hotly contested national election was no doubt a relief for many of us. However, for our community association clients, there is no rest for the weary because late winter and spring is association

Read More

Planning and Conducting a Successful Annual Meeting

Happy Birthday to your Association!! The annual meeting can be a chance for the current board to shine on the past year’s performance, promote the plans of the community, and answer the myriad of questions that come with being a

Read More

Five Tips for an Effective Annual Condo Association Meeting

Annual Condo Association meetings are one of the cornerstones of Association life. While monthly Board meetings might draw a handful of people, you usually will see a couple dozen at the annual meetings. Some Boards treat the annual meeting like

Read More

4 Ways to Make Your Next AGM Not Suck (So Members Will Actually Show)

We’ve all heard the phrase, “death by meeting”. The term was coined by national best-selling author, Patrick Lencioni, and we can all relate to being in a meeting and wondering why in the world we’re there or what else we

Read More

‘Getter Done’ Meetings in Your HOA

Meetings are the venues where homeowner association business decisions are made. Since these meetings are usually infrequent, their importance cannot be understated. However, some HOA meetings are challenged because:    Read the article

Read More

Condominium Association Life: How can board implement electronic voting?

Q. I am the president of my association. The board would like to increase voter participation at our annual election meeting. How do we implement electronic voting?    Read the Q&A…………….

Read More

Written Ballot vs. Proxies

Planned communities and condominiums (I’ll refer to both types of communities as community associations) are very much like small countries. The board of directors is the government, the declaration, bylaws, and rules serve as the constitution (along with a few

Read More

Secret Ballots and Quorums in California

HOAs are run much like a democracy. The people within the community or board members vote on issues that affect the community, such as new rules. However, even people heavily involved with the HOA can find all the rules and

Read More

Need more time for vote? Consider adjournment

Q: Our condominium documents require the approval of two-thirds of all owners to amend the documents. Our association has spent a lot of time and money preparing new documents for approval. Our meeting is fast approaching and almost all of

Read More

Reasonable Doubt: the dos and don’ts of attending your first condo board AGM

There is no shortage of new condominium buildings in Toronto. Many of the people purchasing units in those buildings may be first-time unit owners who aren’t familiar with condominium governance and procedure. To this end, first-time unit owners who have

Read More

Rigged (HOA!) Elections

A few months ago, the Chairman and Secretary of a Pennsylvania community association were convicted by a jury of election fraud. The directors schemed to fill out ballots to stack the deck in upcoming board elections. An attorney in Las

Read More

Make Your Vote Count: It’s HOA Elections Season, Too

According to Community Associations Institute, more than 68 million Americans live in 338,000 managed communities. In Canada, approximately one in eight people live in a condominium or strata corporation of some kind, totaling about 1.2 million owner-occupied dwellings as reported

Read More

These are the Five People You’ll Meet at the Annual HOA Board Meeting. Which One Are You?

You’ve received your annual meeting notice and you may be wondering, should I go and what is this about? The answer to the first question is a resounding YES! The answer to the second question takes more than one word.

Read More

Is your condo association’s election the most important? (NH)

It is election time. No, not the national one, the one that matters – the one at your condominium association. Elections in Condo World are governed by the declaration and bylaws. (If drawn properly, the requirements will be in the

Read More

A Look at Election Fraud: Staying on the Up and Up

Every co-op, condo, and HOA must elect a board of directors to oversee the community’s finances, physical maintenance, and other day-to- day operations. While board elections don’t rise quite to the level of a state or even local election in

Read More

Requirements to Challenging an Association Election Through Arbitration (FL)

Hardly anything generates more buzz and quarrel within community associations than the annual board of director elections. During the annual meeting and election season, numerous legal inquiries are made regarding the law on the election process, election disputes and challenging

Read More

A Look at Election Fraud: Staying on the Up and Up

Every co-op, condo, and HOA must elect a board of directors to oversee the community’s finances, physical maintenance, and other day-to- day operations. While board elections don’t rise quite to the level of a state or even local election in

Read More

Kass: Apathy and the Condo Owner

Question. I live in a condominium development consisting of more than 200 townhouses. Our Bylaws state that to have a quorum, we must have a majority of the homeowners of the Condominium Association, either in person or by proxy. A

Read More

What’s So Special About Special Meetings? A Brief Look Into Special Meetings of Property Owner Associations

All North Carolina property owner associations are required by law to have regular meetings of the Board of Directors (“Board”) and at least one annual membership meeting to discuss and transact certain association business. But what about those items that

Read More

How to Solve the Biggest Problem with Annual Meetings

Does your board have trouble with homeowner attendance at your annual board meeting? You’re not alone! Here’s one homeowner’s account of poor annual meeting attendance and tips to improve attendance and participation at your next meeting.    Read the article……….

Read More

Fractions and Votes Under Robert’s Rules

Condominium and homeowner association documents contain many different voting requirements. For example, the required number of votes to elect a director is usually different than the number of votes required to adopt an annual budget.   The math involved in determining

Read More

How an HOA Board Can Ask for Member’s Help as Inspectors of Election

It’s that time again in your homeowners association – time for the Annual Director Election. To be proactive and try to drum up participation from the membership, the HOA board may want to send out a notice to the members

Read More

How Your HOA Board Can Make the Annual Meeting Worth Attending

Does your HOA board dread the annual meeting because it’s boring, no one shows up, and it seems completely and utterly pointless? If so, your Board is not alone. But it doesn’t have to be this way. In fact, the

Read More

How To Run A Successful Association Meeting

One of the first things a manager or board should do is review the association’s governing documents for any annual and special membership meeting requirements. Typically, this information will be in the bylaws of your condominium or community association; however,

Read More

Annual HOA Meeting Celebration

Holding successful homeowner association meetings takes thought, creativity, advance planning and funding. Too many HOAs scramble to cobble together this important event and, guess what? Few show up and the numbers fall short of the quorum requirements. This doesn’t need

Read More

Conducting Proper Community Association Meetings

Question. I am on the Board of Directors of a small condominium association. The annual meeting is scheduled for August, but we would like to begin preparing for that meeting as soon as possible. None of us have any real

Read More

HOA HOMEFRONT: Tips for achieving a quorum

In order for a common interest development to make a membership decision or board decision, a quorum must first be attained. Quorum is a Latin word meaning “of whom,” but basically means there is a sufficient number of participants to

Read More

Methods of Voting

There are numerous methods of taking a vote in community associations. For issues which may be challenged, it’s wise to use a written paper ballot. For other non-controversial matters, associations may choose from a variety of voting methods.    Read

Read More

Special Owner Meetings

Community associations typically have three types of meetings: board meetings, annual owner meetings, and special owner meetings. The notice requirements, quorum provisions, and subject matter are very different for each type of meeting.    Read the article………….

Read More

Effective HOA Meetings

It can be frustrating to be part of a meeting that’s disorganized and seems to go on and on. It’s not difficult to run an effective HOA meeting – all you need to do is follow these simple guidelines:  Read

Read More

How to meet quorum at Annual HOA meetings

Meeting HOA annual meeting quorum requirements can be difficult at times. What is a quorum? It is the minimum number of required owners to be present at an annual meeting to make it official. If the association does meet quorum,

Read More

HOA and Condo Meetings 101

Why don’t more owners attend HOA and Condo meetings? It might be because much of the business is mundane, but when a “hot button” issue is on the agenda, people will come out of the woodwork to be there. Our

Read More

HOA Proxy Votes

If you are active within your HOA, you may have heard the term “proxy” thrown around, but what exactly is a proxy, and who can be one? If you are unsure about HOA proxies, you aren’t alone, so check out

Read More

Help! We Can’t Get a Quorum at Our Annual Meeting

A common question that I receive from managers and board members is the following: What can an association do when it cannot obtain a quorum at the annual meeting?    Read the article…………

Read More

Millie’s Motion at the Annual HOA Meeting

The Annual Meeting of Nottacare Condominium convenes. The agenda shows the standard items including Review Minutes, Financial Report, President’s Report and Election of Directors. As per usual, about 20% of the 95 members show up. But the board has been

Read More

4 Types of HOA Meetings

The board of any HOA has to get together a lot of help run the community. However, while you are probably familiar with regular board meetings, you may not realize there are actually several types of HOA meetings. Check out

Read More

Why the Seating Arrangement at HOA Meetings Is So Important

Meetings are a necessary component of homeowner association operations. The seating arrangement at HOA meetings is critical to a productive outcome. Foreign diplomats are particularly careful in choosing the shape of the table and who sits next to who since

Read More

Online Voting for Community Associations

We recently concluded a membership vote to adopt an entirely new set of CC&Rs and Bylaws. The CC&Rs require 75% of all owners to approve, and the Bylaws require 51%. With nearly 300 lots in the community, it was a

Read More

The Quorum Requirement: A Creative Solution to Getting Stuff Done

“Welcome, Ladies and Gentlemen to our owner’s association meeting. Unfortunately, we didn’t make the quorum requirement to vote on anything tonight, so we’ll need to reconvene this meeting for a later date. Sorry.”  Sound familiar? Lamentably this scenario is more

Read More