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Best Practices for Passing an HOA Budget

First, check your governing documents. These describe the manner in which the HOA budget is adopted each year. In most associations, the governing documents provide that the budget is adopted by the board or by vote of the owners. However,

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Cyber Security Part One: How Community Residents Can Protect Their Tech

Like it or not, we have become very dependent on our technology. Whether it’s a cell phone, tablet or computer, our devices enable us to stay connected, conduct business and access information anywhere, anytime. Yet as convenient as these devices

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HOA Dues (And Don’ts): How This Extra Costs Can Price You Out Of Homeownership

If you’re finally ready to buy that first home or a vacation paradise, you probably think you’ve already paid your dues, and deserve the mortgage for that property.  But it’s dues of another kind that may throw the wrench in

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Tree Trouble – Part II, Self-Help

In part one of our three-part series on Tree Trouble, my colleague David Silver wrote about Timber Trespass. In this post, I’m going to discuss self-help. Self-help is the legal term that describes “taking the law into your own hands”—literally.

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Fighting Apathy: Manage a Condo Association Like You Live There

There is a tremendous amount of pressure put upon Condo Association Management. Being the focal point for the homes of hundreds – maybe even thousands – of people is no small task. They are in the middle of dealing with

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Do’s and Don’ts for Properly Pruned Trees

As the fall leaves drop and the winter wind starts howling, tree limbs will be left barren, making this the perfect time to prune. Pruning makes for happy, healthy trees for years to come.  “The best time to prune is

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5 Apps That Makes Life Easier for Condo / HOA Managers

The tech world today is more advanced and sophisticated than ever. There’s a lot that the condo / HOA management industry can benefit from but with so many options out there, where do we even begin? That’s why we will

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Electric Cars and HOA Living

Electric cars are becoming more and more popular thanks to their environmental benefits and because electricity is so much cheaper than gas. While more and more charging stations are popping up in various public places, such as stores, most people

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When Dealing With Illegal Pets, Time Matters

Co-op and condo boards need to move swiftly – and cautiously – when enforcing pet bans.  When dealing with illegal pets in a no-pet building, time is of the essence. The state Pet Law requires the landlord to begin an

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What are Your Property Management Priorities?

Successful community management requires juggling many challenges, large and small. If not managed correctly, issues can pile up and cause gridlock. We see many Boards struggle to make progress on necessary projects simply because they have reached an impasse about

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Total Board Recall in Your HOA

The natives are restless. The smell of tar wafts through the night air and somewhere a chicken loses its feathers. The board prepares for impending doom.  Board recalls don’t happen out of the blue. Like Mount St. Helens, they give

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If you are on a condo board enforcing rules in a reasonable fashion is part of your responsibility

The acid test for the board of directors success is do the owners (they elect the board) love living in their association?. Does the owners approval rating of your boards compare to our current approval rating of congress? If so

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D&O Insurance — Uncovered

Homeowner Association and Condo boards have a fiduciary duty to act in the best interest of the community as a whole, follow the law, and protect the assets and financial stability of the community. Proper insurance plays a major role

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How to Resolve Disputes Over Common Areas in an HOA Community

When homeowners live in close proximity, as in a gated community, condo complex or other HOA-managed community, disputes over common areas are bound to arise. Tempers can flare, leading to unnecessary conflict and problems between residents and Board members. In

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Being Secretary of the Association Carries Significant Responsibilities

Questions often arise about the duties of the secretary in taking and producing minutes of meetings and providing association records to members. The primary functions of the Secretary are to produce minutes of meetings and maintain the records of the

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Turkey Deep-Fryers in Condominiums: Crispy and Delicious but Bad for You Financially

Deep fried turkey combines the deliciousness of a well-cooked turkey with the crispiness of deep-fried goodness. Thanksgiving is one of the few opportunities many families have to enjoy a deep-fried turkey because of the time and attention needed to use

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Live in an HOA? Hosting Thanksgiving? Remember these things…

First off, you’re welcome for this little list of helpful reminders about hosting Thanksgiving at your home that’s in an HOA. We know you are busy brining, basting, baking, mashing, mixing, cleaning, and whatever else it is you have to

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Types of Committees – Part 2

Welcome back to our two-part series on committees. In the first post, we talked about how committees can benefit an HOA and how to organize them effectively. Today we are going to highlight the various types of committees and hopefully

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What’s the Deal With Ice Dams

If you’ve never seen an ice dam, it actually looks a lot like you would expect. It is an accumulation of ice on along the eave line of a sloped roof. The ice can build and build over the winter

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Shortening the Board Member Learning Curve

For those who live in community associations, board membership should be viewed in the same vein as a civic duty. An effective board of directors is essential for the financial and administrative wherewithal and stability of every community association, so

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Worker’s Compensation Insurance for Your HOA

As a community association, it may not seem that workers’ compensation is a necessary tool in your arsenal. However, to keep the neighborhood looking good, you probably hire outside vendors, such as contractors, landscapers, etc. If this is the case,

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8 Things to Be Thankful for in Your Homeowners Association

As Thanksgiving approaches many of us have many things to be grateful for. Volunteering as an HOA board member of your homeowners association is sometimes a thankless job — but there are a few things you can be grateful for.

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What is Condo Association Fiduciary Duty?

The term “fiduciary duty” comes up often when talking about Condo and HOA Boards. According to US Legal.com the official definition of fiduciary duty is:  “A fiduciary duty is an obligation to act in the best interest of another party…A

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HOA disciplinary hearings: not a public court process (CA)

Ifeveryone followed the Golden Rule (“do unto others…”), homeowners association disciplinary hearings would be rare. Unfortunately, hearings are a necessary, regular, and unpleasant board responsibility. These hearings are governed by Civil Code 5850 and 5855, which establish a simple system.

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3 Reasons To Get Professional Training In HOA Management

If you are thinking about opening an HOA management company, there are several things to think about. Owning a property management company is more challenging than decades in the past. Thankfully, you also have more access to a ton of

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4 Simple Ways Through Which an HOA Website Can Improve Your Community

In case you are a property manager associated with HOA, you would be pretty familiar with the fact that the entire business may be very time-consuming. However, at the same time, it is very important to ensure that all your

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Your Professionals Should Stay Out of Board Politics

It seems to happen year after year after year: An entrenched board refuses to hold elections or annual meetings.  At one such co-op with the same board members “for almost 20 years,” writes a shareholder, a meeting finally was scheduled

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The Condo Association Rule Life Cycle

Condo Association rules are always a hot topic. In general, people want to be left alone and live quiet, nuisance-free lives. They don’t want a Condo Association or HOA hassling them over why their blinds are ivory when only eggshell

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Reserve Funds: Do You Know How Much Your HOA Needs?

Funding community operations is one of the most important functions of an HOA board. Typically, there are two types of funds in your HOA – operating funds and reserve funds.  Operating funds are used to take care of day-to-day operations.

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How to Make Condo Boards Successful: The Ultimate Checklist

One of the questions I’m often asked is what makes a condo board successful. I’ve been in the thick of things as President of my condo board, and I’ve spoken to people involved with dozens of other condo boards. From

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Drone Delivery and Its Impact on HOAs

As technology continues to move forward, many online companies – amazon at the forefront – are toying with the idea of using unmanned drones to deliver packages to customers. If you’re not familiar with drones, they’re essentially small, highly maneuverable

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Requirements for Contracts Entered Into by Florida Condominium Associations

Contracting with vendors and service providers is part of the normal course of business for many condominium associations in Florida. Generally, section 718.3026, Florida Statutes provides for certain requirements when an association contracts for products and services. If a contract

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The 9 Most Frequently Asked Questions About HOA Super Liens

We have heard far too many incorrect assumptions from servicers about how various rules will be applied to liens placed by Homeowners Associations (HOA) and Condo Owners Associations (COA) that we feel compelled to set the record straight. The most

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Yes You Can Change Your HOA Rules! Here are the 3 Keys to Making It Happen

Did you just fall in love with a Great Dane puppy only to find out your association has a 50 pound weight limit on dogs? Are you expecting a long-term house guest who won’t be able to park overnight on

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8 time-saving strategies for community associations to avoid strain

For many community association residents, serving on the board is a rewarding experience. They guide how the money gets spent, and they reap satisfaction when improvement projects are successfully completed.  Board service also can be a frustrating, thankless chore that

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Clubhouse Music Fees and Director’s Failure to Investigate

QUESTION: We play music in our clubhouse and have a movie night each week. One of our members said we have to pay a license fee because everything is copyrighted. Is that true? ALSO: The business judgment rule protects directors from

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Five Tips for Managing a Parking Policy in Your HOA

Parking is one of the most common challenges for homeowners associations (HOAs). It seems, regardless of the type of community, the same parking situations happen to us all. These may include:    Read the article…………..

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Veterans Day Lessons

MaxHOA would like to extend a Happy Veterans Day to all of those and the families and loved ones of those who have served.  When it comes to owning a home in a homeowners owners association, there are some things

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Common Area Political Statement

The events of the past few days remind us how politically divided our country is on so many issues. It seems that in some cases opposing political parties disagree simply to be disagreeable. But in the United States it’s our

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The Art of Squeezing Money from Your Building (NY)

Savvy co-op and condo boards are perpetually on the lookout for ways to raise revenue so they can meet rising expenses while keeping monthly maintenance low. Boards have been known to sell their air rights or rent roof space for

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The Value of Committees – Part 1

A well-managed community is a full time job, but it doesn’t have to be a burden. Instead of burdening the board and community managers with every HOA need, consider using volunteer-based committees. Like board members, volunteers from your community have

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The Basics of Living in a Community Association

Though many Southern Californians live in neighborhoods that are governed by a community association, we find that lots of residents are unclear about the rights and responsibilities they have as members of the association. As a result, homeowners and condo

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Wood-Destroying Pests: How to Protect Your Property

Whether interior or exterior, well-built, properly-maintained woodwork can last for centuries—but if wood-boring pests like beetles, termites, and carpenter ants find their way into the wood, they can wreak all kinds of havoc. Wood-destroying insects are more than a nuisance;

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Change to the FHA “10% to Reserves” Rule?

FHA approval is a status condo associations can attain, allowing unit owners/buyers to receive FHA insurance on their loans which make those loan more attractive to lenders. Depending on your location, as much as 30% – 40% of all residential

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Electric Vehicles Projected to be 35% of New Car Sales in 2040: What About the Electronic Charging Stations?

Governments from around the world, including, China, Germany, Japan, Netherlands, Norway, U.K. and the U.S. are taking steps to combat climate change by increasing access to clean energy technologies and reduce dependence on oil. One policy focus has been on

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Holiday Decorating: Keeping it Festive, Tasteful, and Fair

Since before recorded history, people have celebrated events, often decorating homes and public spaces to mark this or that special day or event. We still love to adorn our doors, windows, and other areas with festive décor at different times

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Funding Your Reserves: Banking Against Surprises

Bill and Martha Jensen bought a new condominium in Brockton in 1995 and lived there for 19 years. In 2014 they sold the unit to Max and Rita Diaz. A year later, the condominium association’s board of directors voted to

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Fighting Apathy: Identifying Great Condo Board Member Candidates

Condo Association Boards have an extremely challenging job when it comes to running their Associations. They have substantial control over finances and the direction a community goes. The fear of breaking bad – and resulting horror stories – is very

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How to Deal with Hoarders in Your Condo or Co-op

Everyone loves to own things—sometime even many things. But occasionally, ownership of things can go too far and accumulation can grow problematic. In the modern parlance, a too-many-thing-haver is often referred to as a “hoarder,” an individual who can prove

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Time Saving Tips

If you look at the needs of the typical community association manager, one thing stands out. CAM Managers need more time. Here are a couple of time saving tips and efficiency tricks that add up to real time you can

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