Maintenance - General

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Drowning in Maintenance Requests

Landlords get many maintenance requests, and they can quickly become overwhelming. They may seem unavoidable, and while it’s impossible to stop them completely, there are ways to deal with them and reduce them once and for all. These four tips

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5 Actions an HOA Board Should Take to Clarify Maintenance & Insurance

One common subject that often causes confusion in a homeowners association is grasping the difference between the maintenance responsibilities of an association and the items that are covered by the association’s insurance policy. Often owners and even HOA board members

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The Princely Payoff of Preventive Maintenance

The buildings were unique for being a high-density rental community in what was then considered the suburbs. In the 1980s, five of the six-story buildings converted to a single 120-unit cooperative; the other nine buildings, with two different owners, remain

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For my fellow property management pros, it’s that time of year again.

Yes! Can you believe it’s almost winter? And, you know what that means…it’s time to write and distribute your fall/winter newsletter to your renters. Too busy, you say? I know the feeling! That’s the reason for today’s post. I’m sharing

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Don’t Cut Cost Corners: Putting Off Expenses Can Cause Your Building Big Problems

Small co-ops and condos face a special set of challenges relative to controlling expenses. The building has to be heated, the real estate taxes paid, and the halls cleaned. Unlike in larger buildings, the cost isn’t shared by dozens or

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A Preventative Maintenance Plan for Your High-Rise Community

Creating and executing a comprehensive preventative maintenance plan for your high-rise community should be a top priority for your board, residents and property management company alike. The benefits of preventative maintenance are countless, from preventing the premature breakdown of mechanical

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When budgeting projects for your home association, plan to go all in

It’s that time again: Prepare to start planning 2017 community association budgets. They have to be sent to owners and approved by the board before Jan. 1.  Before prioritizing the expenses and locking in numbers, consider these financial planning tips

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Notice to Owner: A Forewarning to Associations

You hired a contractor for concrete restoration, pool resurfacing or minor electrical work at the clubhouse; did you receive an oddly printed form entitled Notice to Owner in the mail? In our experience, Notices to Owner do not get the

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HOA Board Function: Maintain Common Area

Another main function of the board is to maintain common area within an association. Common area may include greenbelts, floral landscape, open space areas, recreational facilities and streets. The funds for maintaining these areas are generated through collection of assessments.

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How to Execute a Major Project in a Condo Association

Thus far, the focus of Managing a Major Project has been on finding the right people and building the right plan. Preparing for the execution itself is half the battle. But now that you’ve got all of your ducks in

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The great quest for condominium contractors

Frequently condominium association members have little to no experience in such routine work around associations such as landscaping, wood rot repair, brick re-pointing, painting, roofing, plumbing and electrical work. What to do? Hire a contractor.  But who?      Read

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How Preventative Maintenace Will Save Time In the End

It’s easy to treat preventative maintenance as an afterthought. It’s much harder to worry about problems that haven’t happened as opposed to those that have already occurred. Preventative care also requires planning time and resources that can be in short

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Tips for Submitting Repair & Maintenance Requests

Your community management company has two primary goals: to increase your property value and to facilitate the enjoyment of the community for all residents. Part of ensuring that the community looks attractive is to address maintenance requests right away, so

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Maintaining Balconies and Terraces: Safety Comes First

Before embarking on a real estate hunt, most prospective buyers craft lists. The “must have” list (square footage, operational plumbing, windows), the “would love list” (lots of natural light, Jacuzzi bathtub, doorman) and then the “probably just a dream” list

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New Ruling Strengthens Association’s Ability to Demand Homeowners Maintain Appearance of Their Residence (FL)

For most homeowners association communities, one of the primary functions for the associations in their enforcement of the community’s declaration is ensuring that all of the homeowners are maintaining the exterior appearance of their property. Poorly maintained homes detract from

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Spring Maintenance

It’s that time of the year, when the weather’s getting warmer and you’re itching to do some spring cleaning. While that applies to pretty much all of us, it’s also the perfect time of the year for your homeowners association

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Ruling Reminds Associations of Significant Consequences Resulting from Failure to Maintain Common Elements

Maintaining the common elements and areas is one of the primary functions and responsibilities of community associations. Last year’s ruling by the Seventh Judicial Circuit Court’s Appellate Division illustrates the potential consequences that may arise in the event an association

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Managing a Major Project in a Condo Association #3: The Design and Bid Phase

Today in the Managing a Major Project in a Condo Association series, we’ll be covering the design and bid phase. By now you’ve hired your technical experts, and now it’s time to get down and dirty and figure out what

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5 Signs a Condominium Association May Be in Trouble

Condominiums. Not always everyone’s first pick for housing, however the combination of affordability and location usually make them an ideal choice for city dwellers, especially here in DC.  Many people don’t realize how communal condo living can be, particularly when

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Managing a Major Project in a Condo Association #2: Hiring Technical Representation

Managing a major project in a Condo Association is one of the more grueling parts of Condo life – whether you’re an Owner, Board Member or Management. The costs, disruption, and constant oversight will impact you no matter who you

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Is Your Association Facing Capital Or Large Deferred Maintenance Projects?

Most condominium and community association developments along the coast of North Carolina and South Carolina were created and developed beginning in the mid-1980s. Many of these associations are now approximately 30 years old and require large capital or deferred maintenance

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HOA Repairs: Who Is Responsible?

Repairs and maintenance are part of owning any property. However, for homeowners who live in a neighborhood with an HOA, knowing who is responsible for those repairs may become a little confusing.  Read the article………….

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The Importance of Bids

Most homeowner and condominium associations engage the services of professionals to help with the operations of the community. These professionals include accountants, landscapers, contractors, and managers. As board members, you have a duty to ensure that association funds are spent

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Spring To-Do List for HOA Communities

Now is the perfect time to start that spring to do list. As the long, cold winter slowly turns into the wonder that is spring, Mother Nature surely left plenty of work behind. Home Owners Associations, condos and apartment complexes

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Spring To-Do List

February is here, and although the cold tends to keep most residents indoors, they’re likely feeling the beginning of spring fever. And so should your homeowner’s association. Start creating your spring to-do list now so that when all the snow

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4 Preventative Maintenance Tips

Preventative maintenance is one of the most basic and important things you can do for your community. With good preventative maintenance, you may have to spend a little time and money here and there, but as a result, you avoid

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Falling temperatures means frozen pipe claims – how to avoid your insurance claim being denied.

Cold weather is upon us, and this sets the stage for frozen pipes and water damage. If you experience any property damage from the winter weather, be sure to have your property protected from further damage when it is safe

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Six Things to Know About Fire Hydrants

Aside from knowing to not park next to one, how deep is your knowledge of fire hydrants? Unless you’re a firefighter, it’s probably not that extensive.   Read the article………..

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Tips to Help Your HOA Winterize Your Community

It’s that time of year again – there’s a noticeable nip in the air, trees are losing their leaves and stores are starting to display their holiday swag. That can only mean one thing – winter is right around the

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The Ultimate Condo Checklist for Preventive Maintenance

As a board member and homeowner, one of your responsibilities is to help with maintaining the common elements of the association. Don’t worry, we aren’t here to convince you to put on a pair of work pants or pick up

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HOA Appealing Paint

Painting is often one a homeowner association’s most frequent and expensive repairs. Paint has a relatively short life (depending on the surface, tree cover, exposure to sun and wind: 5-10 years) yet acts as a critical barrier of protection for

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Winter Preparation

Although temperatures are yet to seriously plummet, chilly mornings promise that frigid temperatures are on the way. To prepare for winter weather, there are a few things condo associations should do to ensure the safety of tenants and their guests

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Strata detectives can see the defects in managers’ old business models (Australia)

Strata inspectors occupy an interesting place in the strata world. They go from strata managers, office to office, inspecting the books and records of various strata bodies and reporting their findings to prospective purchasers.    Read the article…………….

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How to Winterize Your Home and Community

Winter weather can wreak havoc on your home or neighborhood, which is why proper winterization before the weather gets too cold is a must. Check out these different ways residents, HOAs and property management companies winterize homes and neighborhoods.   Read

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Preventing HOA Paint Problems

Exterior painting can be an expensive and daunting task, especially if many homes in your community are in need of fresh coat. Unfortunately when a community reaches 7-10 years old, most of the homes likely need new paint, and every

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A Condo Maintenance Checklist for New Condo Owners

Congratulations on your new home! There are some things you can’t control when it comes to condo living: the family with the aspiring young drummer, the lady with the high heels upstairs, and the garlic-loving chef who lives below you,

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Tips for staying on top of condo work orders!

Do you like to wake up early and get started on your emails from home? Or are you more likely to hit snooze and answer emails over dinner? Use your body’s natural time clock to build a schedule that works

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Refining Maintenance in Your Homeowner Association

In the life of any homeowner association, there is a series of maintenance issues that come up. Some are major renovation projects or insurance claim related. Others are more routine events like gutter cleaning, janitorial service, landscape service or lot

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Court OKs Injunction Mandating Speedy Repairs to Condo Foundation (FL)

Firm partner Michael E. Chapnick wrote an article that appeared in today’s edition of the Daily Business Review, South Florida’s only business daily and official court newspaper, about the recent decision by the Second District Court of Appeal in the

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Community Upkeep, Maintenance and Avoiding Problems and Emergencies

First, always remember that CONTRACTS ARE LEGAL INSTRUMENTS ENFORCEABLE AGAINST YOUR ASSOCIATION. Be sure to read them carefully, properly bid your projects, sign on behalf of the association, and consult with your general counsel attorney if you are unsure about

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Model HOA Remodeling

Owning your own home is an American dream. In urban settings, homeowner associations have become a dominant form of new construction, often representing over two thirds of new home construction. While HOA homeowners carry many rights and privileges, the owners

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Spring Time Maintenance in Your Homeowner Association

Ahhhhh…spring! Thoughts of lovers turn to love and those of landscaper contractors turn to growing things, like the lawn. It’s time to weed, fertilize, remove moss and reseed to get it up and growing again. For homeowner associations, this usually

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Can It Wait? Balancing Projects That Must be Done and Projects to Put on Hold

Now that the economy is looking better and heading back toward solvency, building administrators are more inclined to spend money on maintenance projects that they may have been putting off in years past. Of course, many community associations are still

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3 Things an HOA Board Can Do Now to Combat Costly Maintenance

There is always work to be done, especially in a homeowners association. It’s crucial that an HOA Board plan for general, ongoing maintenance and upkeep. This is important in order to keep the Association a safe place to live and

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What Goes Up………..Must Break Down

Elevators may be the most complicated and expensive asset in your building. Fix your contract, know the basics and minimize legal risks before your community finds itself out of order.  The passenger elevators in a 90-year-old, 62-unit, 16-story condominium complex

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Is Your Association Is Planning a Maintenance, Repair or Restoration Project? You Better Read This First!

At some point in time, every association is faced with a major maintenance and repair undertaking, whether it be concrete restoration, elevator refurbishment, new roofs or a similar monumental task, which requires the association to place their trust, and a

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From the Outside In: A Look at Exterior Building Inspections

There are potential dangers all around a condo or co-op that no resident wants to consider a realistic concern: a chunk of hanging concrete above a balcony can be life-threatening; a section of delaminated masonry, wood shingles or siding, can

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A Clear View: What’s New in Window Trends and Technology?

Windows can dramatically change any space, from transforming a tiny kitchen into a front row seat to a glorious skyline to morphing a standard upstairs bedroom into a perfect perch for an ocean view. Windows bring vast life and light

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Advantages of Property Management Maintenance Services

Keeping your association well-maintained is important. It keeps the HOA in good shape and prevents potential hazards. However, as the property manager, you’re busy. Instead of performing the maintence yourself, consider contracting with a property management maintence service. Check out

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Frozen? Snow and Ice – Don’t Let It Go

Winter in Colorado is sure to bring cold weather, snow, and urgent phone calls about broken water lines and slip-and-fall accidents on common areas. The problems usually start when the temperature begins to warm up after a cold spell or

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