Maintenance - General

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How to Handle Every Stage of a Snowstorm

While residents of warmer clients experienced some early Spring weather, some regions have experienced extreme winter weather patterns this season and for a few of us that meant record breaking snow levels. Even right now, in some parts of the

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Everything You Need to Know about Homeowner’s Association Rehabilitation Projects

The name might sound fancy and formal, but a homeowner’s association, or HOA for short, is simply an establishment that governs an area consisting of buildings developed by the same real estate company. The company holds private ownership over the

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Ensuring You Don’t Over Plan Condo Association Major Projects

Planning for a major project in a Condo Association is a big deal. You have to bid out projects, work with vendors, educate Owners, and execute. You want the project to go as smoothly as possible, of course. And an

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Spring is Coming…Is Your Property Ready?

Winter, even the mild one we are experiencing, can wreak havoc on your property! Between the snow, ice, wind and cold, lots of repairs are made in the winter that need to be readdressed in the spring. Why are we

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Don’t Touch that Sidewalk! Doing Too Much Could Be as Problematic for Condo Associations as Doing Too Little

We regularly advise condominium boards to be wary of taking on obligations beyond those state laws or their association’s governing documents require them to assume. A recent decision by a Massachusetts Appeals Court adds a judicial exclamation point to that

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Need a loan? Show lenders your association is a worthy investment

As spring weather approaches, big-ticket construction and repairs are coming up at many community associations. So is taking out a loan to pay for them. If associations qualify, that is.  Associations will be denied if their finances are in disarray.

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Hiring An Owner’s Rep: Save Time, Money and Peace of Mind

When an Association’s Board of Directors begin exploring a new construction project, oftentimes the cost of the endeavor is at the forefront of their thought process. And rightly so; depending on the size and scope of the project, it could

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Maintenance is Not Rectification and Band-Aiding is Not Maintenance

The word maintenance is being deliberately distorted by the building industry.  ‘Maintenance’ is attending to normal wear and tear where the installation was properly done. It entails items such as adjusting doors and locks as the house settles, returning lifted

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Handling Maintenance and Repairs: In-House, Or Outsource?

In the wake of the recession and facing an uncertain economic climate on the heels of a tumultuous presidential election, condo, co-op, and HOA boards may instinctively want to pinch pennies where they can, especially when it comes to maintenance

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Handling Maintenance and Repairs: In-House, Or Outsource?

In the wake of the recession and facing an uncertain economic climate on the heels of a tumultuous presidential election, condo, co-op, and HOA boards may instinctively want to pinch pennies where they can, especially when it comes to maintenance

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Competitive Bids for HOA Services

When buying an expensive item, you probably shop around a bit to try and find the best price. Similarly, it’s common to shop around for different HOA services to get competitive bids and save the HOA money. If your association

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Negotiating the Sale of a Management Company

Negotiating the sale of a management company is a very delicate operation. Buyers and sellers will always be at odds because their interests are first and foremost profit/loss driven: the Buyer wants to pay the least amount possible, while the

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Condo Association Repair Project Questions to Consider

Major projects within a Condo Association are a part of life. Over time, things break down and need to be rehabilitated and repaired. If you have strong reserves and don’t need a special assessment, the projects are somewhat straightforward. However,

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Pros and Cons of Snow Removal Contract Options

Sitting by a warm fire or having a snowball fight on a snow day can be fun for the whole family. However, when you have to get around, the snow quickly becomes a hassle. If your area frequently sees snowfall,

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As Building Code Adoption Increases, Insurance Losses Decrease

Maintaining a safe and secure building is a major concern for property owners and managers. Due to the important role buildings play in society, architects and engineers begin plotting out the the safety measures and standards well before the actual

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Drowning in Maintenance Requests

Landlords get many maintenance requests, and they can quickly become overwhelming. They may seem unavoidable, and while it’s impossible to stop them completely, there are ways to deal with them and reduce them once and for all. These four tips

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5 Actions an HOA Board Should Take to Clarify Maintenance & Insurance

One common subject that often causes confusion in a homeowners association is grasping the difference between the maintenance responsibilities of an association and the items that are covered by the association’s insurance policy. Often owners and even HOA board members

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The Princely Payoff of Preventive Maintenance

The buildings were unique for being a high-density rental community in what was then considered the suburbs. In the 1980s, five of the six-story buildings converted to a single 120-unit cooperative; the other nine buildings, with two different owners, remain

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For my fellow property management pros, it’s that time of year again.

Yes! Can you believe it’s almost winter? And, you know what that means…it’s time to write and distribute your fall/winter newsletter to your renters. Too busy, you say? I know the feeling! That’s the reason for today’s post. I’m sharing

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Don’t Cut Cost Corners: Putting Off Expenses Can Cause Your Building Big Problems

Small co-ops and condos face a special set of challenges relative to controlling expenses. The building has to be heated, the real estate taxes paid, and the halls cleaned. Unlike in larger buildings, the cost isn’t shared by dozens or

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A Preventative Maintenance Plan for Your High-Rise Community

Creating and executing a comprehensive preventative maintenance plan for your high-rise community should be a top priority for your board, residents and property management company alike. The benefits of preventative maintenance are countless, from preventing the premature breakdown of mechanical

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When budgeting projects for your home association, plan to go all in

It’s that time again: Prepare to start planning 2017 community association budgets. They have to be sent to owners and approved by the board before Jan. 1.  Before prioritizing the expenses and locking in numbers, consider these financial planning tips

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Notice to Owner: A Forewarning to Associations

You hired a contractor for concrete restoration, pool resurfacing or minor electrical work at the clubhouse; did you receive an oddly printed form entitled Notice to Owner in the mail? In our experience, Notices to Owner do not get the

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HOA Board Function: Maintain Common Area

Another main function of the board is to maintain common area within an association. Common area may include greenbelts, floral landscape, open space areas, recreational facilities and streets. The funds for maintaining these areas are generated through collection of assessments.

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How to Execute a Major Project in a Condo Association

Thus far, the focus of Managing a Major Project has been on finding the right people and building the right plan. Preparing for the execution itself is half the battle. But now that you’ve got all of your ducks in

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The great quest for condominium contractors

Frequently condominium association members have little to no experience in such routine work around associations such as landscaping, wood rot repair, brick re-pointing, painting, roofing, plumbing and electrical work. What to do? Hire a contractor.  But who?      Read

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How Preventative Maintenace Will Save Time In the End

It’s easy to treat preventative maintenance as an afterthought. It’s much harder to worry about problems that haven’t happened as opposed to those that have already occurred. Preventative care also requires planning time and resources that can be in short

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Tips for Submitting Repair & Maintenance Requests

Your community management company has two primary goals: to increase your property value and to facilitate the enjoyment of the community for all residents. Part of ensuring that the community looks attractive is to address maintenance requests right away, so

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Maintaining Balconies and Terraces: Safety Comes First

Before embarking on a real estate hunt, most prospective buyers craft lists. The “must have” list (square footage, operational plumbing, windows), the “would love list” (lots of natural light, Jacuzzi bathtub, doorman) and then the “probably just a dream” list

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New Ruling Strengthens Association’s Ability to Demand Homeowners Maintain Appearance of Their Residence (FL)

For most homeowners association communities, one of the primary functions for the associations in their enforcement of the community’s declaration is ensuring that all of the homeowners are maintaining the exterior appearance of their property. Poorly maintained homes detract from

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Spring Maintenance

It’s that time of the year, when the weather’s getting warmer and you’re itching to do some spring cleaning. While that applies to pretty much all of us, it’s also the perfect time of the year for your homeowners association

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Ruling Reminds Associations of Significant Consequences Resulting from Failure to Maintain Common Elements

Maintaining the common elements and areas is one of the primary functions and responsibilities of community associations. Last year’s ruling by the Seventh Judicial Circuit Court’s Appellate Division illustrates the potential consequences that may arise in the event an association

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Managing a Major Project in a Condo Association #3: The Design and Bid Phase

Today in the Managing a Major Project in a Condo Association series, we’ll be covering the design and bid phase. By now you’ve hired your technical experts, and now it’s time to get down and dirty and figure out what

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5 Signs a Condominium Association May Be in Trouble

Condominiums. Not always everyone’s first pick for housing, however the combination of affordability and location usually make them an ideal choice for city dwellers, especially here in DC.  Many people don’t realize how communal condo living can be, particularly when

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Managing a Major Project in a Condo Association #2: Hiring Technical Representation

Managing a major project in a Condo Association is one of the more grueling parts of Condo life – whether you’re an Owner, Board Member or Management. The costs, disruption, and constant oversight will impact you no matter who you

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Is Your Association Facing Capital Or Large Deferred Maintenance Projects?

Most condominium and community association developments along the coast of North Carolina and South Carolina were created and developed beginning in the mid-1980s. Many of these associations are now approximately 30 years old and require large capital or deferred maintenance

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HOA Repairs: Who Is Responsible?

Repairs and maintenance are part of owning any property. However, for homeowners who live in a neighborhood with an HOA, knowing who is responsible for those repairs may become a little confusing.  Read the article………….

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The Importance of Bids

Most homeowner and condominium associations engage the services of professionals to help with the operations of the community. These professionals include accountants, landscapers, contractors, and managers. As board members, you have a duty to ensure that association funds are spent

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Spring To-Do List for HOA Communities

Now is the perfect time to start that spring to do list. As the long, cold winter slowly turns into the wonder that is spring, Mother Nature surely left plenty of work behind. Home Owners Associations, condos and apartment complexes

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Spring To-Do List

February is here, and although the cold tends to keep most residents indoors, they’re likely feeling the beginning of spring fever. And so should your homeowner’s association. Start creating your spring to-do list now so that when all the snow

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4 Preventative Maintenance Tips

Preventative maintenance is one of the most basic and important things you can do for your community. With good preventative maintenance, you may have to spend a little time and money here and there, but as a result, you avoid

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Falling temperatures means frozen pipe claims – how to avoid your insurance claim being denied.

Cold weather is upon us, and this sets the stage for frozen pipes and water damage. If you experience any property damage from the winter weather, be sure to have your property protected from further damage when it is safe

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Six Things to Know About Fire Hydrants

Aside from knowing to not park next to one, how deep is your knowledge of fire hydrants? Unless you’re a firefighter, it’s probably not that extensive.   Read the article………..

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Tips to Help Your HOA Winterize Your Community

It’s that time of year again – there’s a noticeable nip in the air, trees are losing their leaves and stores are starting to display their holiday swag. That can only mean one thing – winter is right around the

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The Ultimate Condo Checklist for Preventive Maintenance

As a board member and homeowner, one of your responsibilities is to help with maintaining the common elements of the association. Don’t worry, we aren’t here to convince you to put on a pair of work pants or pick up

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HOA Appealing Paint

Painting is often one a homeowner association’s most frequent and expensive repairs. Paint has a relatively short life (depending on the surface, tree cover, exposure to sun and wind: 5-10 years) yet acts as a critical barrier of protection for

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Winter Preparation

Although temperatures are yet to seriously plummet, chilly mornings promise that frigid temperatures are on the way. To prepare for winter weather, there are a few things condo associations should do to ensure the safety of tenants and their guests

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Strata detectives can see the defects in managers’ old business models (Australia)

Strata inspectors occupy an interesting place in the strata world. They go from strata managers, office to office, inspecting the books and records of various strata bodies and reporting their findings to prospective purchasers.    Read the article…………….

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How to Winterize Your Home and Community

Winter weather can wreak havoc on your home or neighborhood, which is why proper winterization before the weather gets too cold is a must. Check out these different ways residents, HOAs and property management companies winterize homes and neighborhoods.   Read

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Preventing HOA Paint Problems

Exterior painting can be an expensive and daunting task, especially if many homes in your community are in need of fresh coat. Unfortunately when a community reaches 7-10 years old, most of the homes likely need new paint, and every

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