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Five Roles of the Board Secretary

Maintaining records and meeting legal and financial obligations is key to a successful association. And the person responsible for this is your Board Secretary.   Read the article…………….

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The Essential Five People On Your Association Board

It takes a lot to build a great community. You need committed residents, a dedicated board of directors, and a clear understanding of everybody’s roles and responsibilities.   Read the article…………

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Who is the most important person in the association?

In all that time I never met one student who wished to grow up to be vice president of anything. None wanted to settle for second best. It’s part of our culture. The same holds true for officers in a

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Condo Meeting Minutes – A Valuable Skill

I’m often curious about property managers who resist the task of taking meeting minutes. During job interview it’s a frequent question – Do you take minutes? Throughout my career the answer has been a resounding YES! There is a great

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4 Steps to Better HOA Meeting Minutes

For some, the task of recording HOA meeting minutes is second nature (most likely our studious friends). For most, this is a tedious, burdensome task. Either way, it’s a very serious and important duty. Board meeting minutes are helpful in

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What should be included in HOA board minutes? (NC)

What should be included in the minutes of a board meeting?  Does every item on the agenda have to be addressed in the minutes?    Read more…….

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Taking Minutes Whose Job Is It And Why?

The responsibility to take minutes of meetings of the association or its board is typically that of the secretary.  Specific responsibilities of directors serving on an association’s board are most often stated in the by-laws of the association.     Read more………

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How long should your HOA retain its records?

You are elected Secretary of your homeowners’ association. Congratulations! Someone hands you the minute book, owner roster, and the governing documents. You think, hey this is not overwhelming at all. Then the retiring Secretary mentions in passing that “If you’re

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Meeting Minutes – An overview for board members

Since board meeting attendance is commonly low, how can the board keep the unit ownership up-to-date with the latest board decisions? How can the board prove that a measure, such as a special assessment, was adopted and handled legally?  

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Keeping Track of Paperwork: Properly Managing HOA Records

While keeping the records of the association is not the most fascinating part of serving on a board, it is in some ways the most important. In fact, the flow of paperwork is the lifeblood of the community.

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Keeping Track of Paperwork: Properly Managing Association Records

While keeping the records of the association is not the most fascinating part of serving on a board of trustees, it is in some ways the most important. In fact, the flow of paperwork is the lifeblood of the community.

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HOA Minutes Minutiae

Taking meeting minutes is an extremely important function that should not be neglected or taken lightly. Minutes are the official record of HOA business. Major decisions are reflected in them that could impact the HOA for years to come.  Read

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Board 101: What Are the Duties of a Condo or Co-op Board Secretary?

Time to do the minutes. See? Bet you didn’t know there were board-secretary jokes! What else do co-op / condo board members and residents not know about the position of board secretary? For one thing, he or she is responsible

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The Art of Taking Minutes at Your Association’s Meeting

Detailed minutes can prove troublesome for your Association. Minutes are required at any Association or Board meeting. They serve as a record of the actions and decisions made at a meeting; however, they are not meant to be a transcript

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What Makes for a Good Set of Meeting Minutes?

Of all the various issues boards deal with, one of the issues that comes up time and again are meeting minutes. What are they? What should be in them?  Read More……

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So Now You’re On the Board

The first steps to superior board performance are clarifying your board’s job and then following through with appropriate plans, actions and evaluation of results. The checklists presented here are intended to assist you in those tasks. They cover a significant

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The Importance of Taking and Keeping Good Minutes

Community Associations generally are non-profit corporations. As such, they have a statutory duty to keep minutes of the proceedings of its shareholders or members, board, and executive committee. Since the Nonprofit Corporation Act and most community association documents require an

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