NYC Condo Boards: Know When Unit Owner Approval is Required

Last year, the Circa Central Park condominium decided to spend $60,000 to make the building’s many windows more visible to birds. The board decided to add translucent dots to the windows so the birds would see them and not crash. If this was your condo board, would you get unit owner approval before doing that […]

Navigating Common Challenges in Community Association Meetings

Community association meetings are pivotal in fostering communication and decision-making among residents and board members. These gatherings, however, are not immune to common problems that can hinder their effectiveness and efficiency. This article will delve into some of these challenges and offer practical solutions, ensuring that community meetings serve their intended purpose.   Read the article…………………………..

Annual Meeting Time: Making a Case for Assessments Increase (MN)

Proper financial planning is the bedrock of every community association’s sustainability. It ensures that the association can continue to provide essential services, maintain property values, and enhance the overall quality of life for its residents. One critical aspect of financial planning is the periodic assessment of whether it’s necessary to increase dues. In this blog, […]

Condo Column: Special Meetings (NH)

Let’s say you disagree with a board’s decision. It could be something as small as a $50.00 fine or something bigger such as not allowing a third car for your now driving child or perhaps it’s bit more important, such as discovering evidence believe a Board member is stealing money.   Read the article………………………..

Update: Condo/Co-Op/HOA Meeting Agendas & Notice Requirements

Florida laws governing community associations require notice of meetings to encourage owner participation. Here is a helpful guide summarizing the notice requirements under statute; however, this guide is not intended to be all inclusive and is only for general reference.  Read the article………………………..

10 Tips to Ensure a Well-Run Hybrid Meeting (ON)

For over 3 years now, most owners’ meetings have been held virtually. Technology has drastically improved, lessons have been learned, and changes have been implemented by virtual meeting host platforms to improve the overall experience of participating in a virtual meeting.   Read the article………………………..

Update: Condo/Co-Op/HOA Meeting Agendas & Notice Requirements (FL)

Florida laws governing community associations require notice of meetings to encourage owner participation. Here is a helpful guide summarizing the notice requirements under statute; however, this guide is not intended to be all inclusive and is only for general reference.   Read the article………………………..

Tips for Running a Successful Community Association Meeting

Have you volunteered to sit on your community’s board of directors? If so, chances are you understand how exhausting meetings can get. Nevertheless, meetings are necessary to take care of the association’s business. Fortunately, solutions are available to ensure these issues don’t derail future meetings or hamper progress; today, we have some tips for managing […]

First HOA Meeting? Here’s What to Expect

A knowledgeable homeowner is a helpful homeowner. If you’re new to an HOA community, then you may not know what to expect when it comes to meetings held by the board. In this guide, we’ll cover what to expect when attending your first HOA meeting as a homeowner.   Read the article………………………..

Planning & Preparing for Effective Meetings (CA)

Ineffective meetings in common interest developments, especially when addressing sensitive topics, can easily devolve into shouting matches, threats, and even news coverage. Fortunately, these meetings are rare. More common is apathy or frustration with how business is conducted, which results in very few homeowners attending association meetings, even when important topics are discussed.    Read the […]

The Complete Condo Annual Meeting Guide

In condominium corporations, regular board meetings are essential to the community’s operations. However, once a year, there is a meeting that takes on greater importance in the form of an annual meeting.    Read the article (PDF)………………………..

Are you Following Robert’s Rules at Your Community Association Meetings?

If you’re a board member of a community association, it’s important that you familiarize yourself with and follow Robert’s Rules of Order. This article will give you some background information on the rules and how they relate to homeowner’s association (HOA) meetings.   Read the article………………………..

Timesavers at Annual/Election Meetings (FL)

In condominiums and cooperatives, general proxies are used for establishment of a quorum and limited proxies are used to vote on a particular matter – amendments, waive reserves or financial reporting requirements, etc. It is only in homeowners associations when proxies may also be used for elections.    Read the article………………………..

How to Run an Effective Open Meeting

Community board meetings can be challenging in terms of overcoming logistics. As always, the key is time invested in preparation and organization.  Please consider the “professional meeting skills tips” provided below that might assist your community in conducting a successful open meeting.   Read the article………………………..

Digital Decision Making: Community Association Board of Directors Can Conduct Business Electronically

In recent years, as work, entertainment, and socializing have migrated online, community association governance is following suit. Traditional face-to-face meetings do not always offer the same convenience and accessibility as digital communication technologies. There are several electronic platforms that Boards have begun utilizing, such as Messenger, Zoom, Microsoft Teams, Slack, and even WhatsApp, just to […]

5 Common HOA Meeting Problems & How to Fix Them

Required and crucial to the success of a community, board meetings are where most homeowners’ association (HOA) business is conducted. During these meetings, board members review operations, make plans, and address resident questions.   Read the article………………………..

Community Association Quorum Issues (FL)

In the final article on our series on the basics of community association meetings, we address common questions involving quorum – that is the minimum number of constituents (directors for a Board meeting or Members for a Members meeting) that must be present in order for the meeting to occur.   Read the article………………………..

Make Sure You Do These 4 Things at Your Condo Association Annual Meeting

Florida Condominium rules and regulations are subject to the Florida Condominium Act. It is important to understand what is needed for condo association annual meetings as regulations make the occurrences of these meetings mandatory and clearly outline how to conduct them.   Read the article………………………..

Tips for an Effective Virtual Annual Meeting

Annual meetings are a requirement for all HOAs as outlined by the Homeowner’s Association Act. These meetings should give residents enough notice to attend (at least 14 days before the meeting), and will cover important information like budget updates, amendments to current governing documents, and new board member elections.   Read the article………………………..

What Can Members Vote on at an HOA or Condo Membership Meeting?

A question came up during a recent online discussion about “what members can do at an HOA or condo membership meeting?” Specifically, the questioner wondered if a member could seek recognition and unexpectedly make a motion to “make the association do most anything.”  Read the article………………………..

Special Meetings of Owners – Who Gets to Call them and How? (CO)

Have you ever received a demand from an owner or multiple owners to call a special meeting of members? The demand may have been to schedule a recall meeting, or it may have been to discuss a particular issue. Regardless of the cause for such demands, many boards do not know what to do with […]

Robert’s Rules of Order & Sturgis Motions “Cheat Sheets”

This year saw the publication of my two new books on proper meeting procedure, Robert’s Rules of Order Fast Track and Notes and Comments on Robert’s Rules, Fifth Edition. With the publication of these books (based on the new 12th Edition of Robert’s), I’ve been asked if there are updated “cheat sheets” to the motions […]

Here’s What Your HOA Should Know About Proxy Voting

When it comes to governing a community association, all votes are important. However, because association members often have busy schedules outside their community it can be difficult to achieve quorum at required meetings.   Read the article………………………..

How to Make Online Voting Work for Your HOA

Online voting is a great tool designed to pair the greatest need of an HOA—homeowner involvement—with a technological solution.  As a follow-up to an earlier article about community voting, this week we will share the benefits and challenges of online voting for your HOA. Then, we will provide some best practices to consider when planning […]

Conducting Better Meetings: Tips for Saving Time & Staying On Track

Residents in condo and HOA communities are frequently quite busy. Boards generally consist of elected volunteers who nearly always have other jobs and lives outside their duties as trustees. So while a professional management company can handle much of the day-to-day operations of a multifamily community, no decision can be made without those board members […]

Tips to Conduct Virtual HOA Meetings

Virtual meeting have many benefits, including saving travel time and allowing members to participate who might not otherwise. But before you rush to hold your board or membership meeting electronically, check to make certain you can. State law or the governing documents need to authorize meeting remotely. It’s also important to understand how virtual gatherings […]

Solutions to Get A Quorum at Your Next Annual Meeting

Annual meetings are arguably the most important event for a community association. This meeting is a chance for the board of directors and management to tout their accomplishments and communicate updates and information about the association.  Read the article………………………..

HOA Voting: A Guide For Board Members And Homeowners

When it comes to HOA voting, not all homeowners associations have it down pat. Some still struggle to standardize their procedures and hold seamless elections. This is where a guide will come in handy.   Read the article………………………..

New Ways To Improve AGM Attendance

Poor attendance at your condominium’s AGM can delay your building’s initiatives. Failure to achieve quorum typically results in having to reschedule a new meeting. It’s frustrating, disheartening, and a waste of everybody’s time and money, especially for those volunteering on the board of directors.   Read the article………………………..

HOA Homefront — Establish standards for HOA meetings with meeting rules

Along with the property’s overall condition, another positive initial impression upon new members can be board meetings which are effective, positive, and orderly. However, how does a new owner or director learn how board meetings are to be conducted? The law does not require associations to have meeting rules, but such rules can be extremely […]

NY Condo’s Can Now Legally have Owners’ Meetings by Means of Electronic Communication

The Governor signed into law on June 30, 2022, a change to the Real Property Laws that govern New York condominiums. Effective immediately, boards, in their “sole discretion”, irrespective of what the bylaws say, can decide to hold owners meetings solely or partially by “means of electronic communication”.   Read the article……………………………

Acclamation Decisions Have to be Made Early (CA)

When Civil Code section 5103 became effective on January 1, 2022, many community association managers and board members celebrated the new authority for boards to approve nominees by acclamation when there are not enough candidates to hold a contested election. However, there are limitations on a board’s ability to approve nominees by acclamation and a […]

Voting Cards at Conventions & Annual Meetings (NC)

Although COVID-19 is (hopefully) waning, there are still concerns about immediately going back to the way things used to be done at annual meetings. For instance, the most common method pre-pandemic of voting during large meetings was by voice. On any matter to be decided, the presiding officer would ask all those in favor to […]

Community Association Meeting Basics (FL)

This is a first in a series of articles on community association meetings. In this first article, we address the basics of community association meetings – why they are necessary and the basic components of a meeting. Future articles in this series will go into more detail on each of the meeting components, how a […]

HOA Homefront: How to attain the elusive membership quorum (CA)

Some of the most important HOA decisions must be made by membership vote, but many associations cannot make those decisions because they fail to attain a quorum.  “Quorum” is the minimum number of members participating (in person, by ballot cast in advance or by proxy) so that a membership vote can be taken. The failure […]

Proxy, Proxy, Who Needs a Proxy? A Primer on the Use of Proxies in Associations (MN)

Recently, I had a conversation with the president of an association about an upcoming Board meeting that was expected to be contentious. The president casually mentioned that one director would be traveling internationally for work and would not be able to attend the meeting—”but it’s OK, we have her proxy.”  Cue the sound of tires screeching […]

Strategies to Increase Meeting Attendance and Participation

Serving as a board member can be a fulfilling experience, but the role is not always easy. From enforcing deed restrictions, handling financials, and maintaining common areas (and more!), managing the association is an important responsibility, all on top of making sure your fellow homeowners feel welcome in the community.     Read the entire article……………………………….

How to Guarantee Your Association Achieves a Quorum (OH)

Each year, every community association must have an annual meeting of its ownership. To have a legal meeting, however, certain procedural and legal requirements must be satisfied. Establishing quorum is one of these meeting requirements. Most of us have heard of the term “quorum,” but for many first-time Board members and owners, they may not […]

How’d They Do That? 8 Secrets to Good Attendance at HOA Meetings

Ever feel like the odds of pulling off a well-attended hoa meeting is as likely as spotting a unicorn in a field of four-leaf clovers? There are lots of reasons people may not be able, or even want, to attend board meetings. Here are eight ways to make them change their minds – and adjust […]

What is the Proper Procedure to Adjourn the Annual Meeting?

Asked – We recently concluded our Annual Meeting of the Membership. As always, we failed to achieve quorum. Rather than successively adjourn and reconvene the meeting, the Board concluded the meeting. Now we have several owners complaining, saying that the proper procedure was not followed when the Board concluded the meeting. What is the proper […]