Florida is no stranger to emergencies. Hurricanes, tornados, floods, and heatwaves all plague our state with regularity. Oftentimes when one of these disasters strikes, a board needs to act quickly and cannot take the time to formally notice a meeting. Thankfully the Florida Legislature has carved out special powers for condominium associations and homeowners associations […]
Political Signs in homeowners and condominium associations: Showing support for your candidate or neighborhood graffiti? (WA)
It is that time of year again when our neighborhoods and buildings have been festooned with placards touting the newly minted best candidates and propositions to be arriving soon on your ballots in the upcoming elections. How did these requests for your attention arrive on the street corners, in the doorways, and on the lawns […]
Political Signs – What Can an HOA Do About Them? (CA)
As with real estate, what an association can do about political signs is a matter of location, location, location. Most associations’ CC&Rs have language regarding signs, often prohibiting all signs outright. If your association’s CC&Rs contain such a provision, you may prohibit political signs in the common area. Read the article…………………………….
When Insurance Claims are Denied, HOA Collections Come to the Rescue
In a report published on July 3, 2024, Newsweek Magazine observed that insurance companies are denying an extraordinary number of claims to Florida Homeowners Associations (HOAs) and condos. Being paid out for insurance claims properly as a homeowner in Florida brings you close to a 50/50 chance of being made whole, especially for HOAs. Read […]
Pet Rules in Community Associations: 11 Considerations
Creating a pet policy for a condominium, homeowners (HOA), or townhome community association involves balancing the needs of pet owners with the rights and expectations of all residents. Here are eleven considerations that can help board members and community leaders create a fair and comprehensive pet policy. Read the article…………………………….
Mastering Emotions in High-Stress Situations: A Guide for HOA Volunteers
As a volunteer for a community association (HOA), you often find yourself navigating complex situations that may be beyond your expertise. These circumstances can lead to intense emotions, making it crucial to develop strategies to manage these feelings effectively. Here are three key elements of emotional intelligence that can help you stay composed and productive, […]
How HOAs can avoid discrimination claims
Homeowners associations (HOAs) play a crucial role in upholding standards and maintaining the quality of life in their communities. However, bearing such a responsibility often comes with challenges. Many HOAs are not new to disagreements and litigation. Read the article…………………………….
The Truth About Service Animals and ESAs– Real vs. Fake (FL)
Millions of people depend on assistance animals to help them engage in major life activities. On the flip side, some people try to pass off their pets as assistance animals to skirt the rules in pet-restricted communities, restaurants, airplanes, and other places where pets are not allowed. So how do you spot the difference between […]
What Your Community Association Needs to Know About Pickleball (MI)
Pickleball. It’s the fastest growing sport in America for the past three years in a row, even if it has a silly name (rumor is that it was named after one of the inventor’s dog, Pickles). But there is no denying that pickleball has a large number of enthusiasts that range from young kids to […]
Your Association’s Financial Statements: Basis of Accounting
Homeowners and boards receive association financial statements at various times during the year. For many, reading and understanding financial reports can be challenging Understanding the basis of accounting used to prepare financial reports is a vital first step to comprehending your association’s financial position and results from operations. Read the article…………………………….
Understanding the Fiduciary Duties of an HOA Board
The board of directors is an important—and required—aspect of any homeowners’ association (HOA). Comprised of elected volunteers who live in the community, the HOA board is responsible for overseeing the community’s operations and setting it up for long-term success. A critical role, board members have a duty to act in the community’s best interest when […]
What are Maryland developers’ responsibilities for condo and homeowners associations amid legislation changes?
Back in the 2022 Maryland legislative session, mandatory reserve requirements were passed that applied statewide to all condominium and homeowners associations. Not only did these reserve requirements apply to existing condominium and homeowners associations, but the legislation also applied to newly formed associations before control transitioned to homeowners. Read the article…………………………….
Establishing a roadmap: Strategic planning in community associations
In the classic Alice’s Adventures in Wonderland, Alice famously asks the Cheshire Cat, “I wonder which way I ought to go?” That question succinctly describes the intent of strategic planning for community associations. For community associations, strategic planning establishes a roadmap in a changing environment. “It sets priorities, focuses energy and resources, strengthens operations, (and) […]
Rising Insurance Premiums: High Costs Force Tough Decisions for Boards
Over the past few years, operating expenses for everything from fuel to labor to the cost of cleaning supplies have been steadily rising—and disrupting co-op and condo association budgets—all over the country. The premiums for properly insuring our homes, which for many is their most important investment, are among the most alarmingly steep increases. Unfortunately, […]
Smarter, Greener Landscaping: Friendly to the Planet— & The Community
Any community looking to create and/or maintain a landscaped area these days ought to consider integrating smarter, greener practices and products to maximize environmental benefits, minimize overuse of resources, and sustainably provide beauty, respite, and outdoor activities to members. Today’s multifamily landscaping is not only about aesthetically pleasing outdoor spaces; it also plays a vital […]
The Headless HOA (or Co-op or Condo): Can a Common-Interest Community Exist without a Board?
New England Condominum recently received a question from a reader along these lines. The individual is the current president of her association in an unspecified city. She and her current board colleagues all plan to step down this year, but no one from her 20-unit building submitted their candidacy paperwork when the notice to do […]
Amending Your Governing Documents – Myth or Fact? (CO)
Although document amendments lead to desirable results, boards frequently refuse to utilize this tool based on commonly held preconceived notions and popular myths about the process. This article will focus on common misconceptions when it comes to document amendments and will provide you with the actual facts about this process, which apply to both pre […]
How to Deal With Construction Defects in a Newly Constructed Condo (NY)
Q: Unit-owners in a newly constructed Manhattan condo noticed extensiveness dampness in their new apartment. A sensor registered the humidity at 70%. The management company investigated, but the problem persists. The unit-owners installed a dehumidifier, but it needs to be emptied several times a day, an unsatisfactory fix. What’s a unit-owner to do? Read the […]
Ask About Incidental Damages Before Starting Your Condo’s Maintenance Project
Incidental damages are damages that are caused by associations to portions of buildings that unit owners are required to maintain. The most common example occurs when an association has its contractor go into a unit and remove portions of the wall or the floor to gain access to common elements which require repair. Incidental damages […]
Delivering Marketable and Insurable Title After Condo Termination (FL)
In the aftermath of Hurricane Ian, many condominiums in the Southwest Florida area were substantially damaged. While many Associations are in the process of rebuilding, some have not been able due to the high costs involved. As result, some of these associations have elected to terminate the condominium form of ownership and sell the condominium […]
Hurricane Preparedness and Electric Vehicles (FL)
It is mid-July and we have already experienced two (2) named storms this year. Where are you in your hurricane preparedness? In addition to general hurricane preparedness, local municipalities and programs throughout the state have been warning against the potential dangers of leaving electric vehicles, e-bikes, e-scooters, electric golf carts, etc. (“EV”) plugged-in during storms. […]
Here’s How to Force a Reluctant Condo Board to Hold Elections (NY)
The board in a Brooklyn condominium hasn’t held elections in more than four years, and unit-owners are worried about the building’s financial management. The board has promised to set a date for the next election, but the management company is seeking candidates to replace one member — who will be chosen by the board, even […]
The Importance Of Board Meeting Minutes (MI)
Association boards have legal, financial, and ethical responsibilities for the organization they lead. Individual directors in turn have a legal duty to act with due care in their service to the association. This involves attending meetings, providing legitimate oversight, and using their best independent judgment in making business decisions. An essential aspect of this responsibility […]
The One HOA Policy You Must Have (But Probably Don’t)
If those names don’t sound familiar to you, this one surely will: Champlain Towers South. The unfortunate thing these communities all share is negative media press. Now admittedly, for these specific examples, it was earned. Lamplight Village and Champlain Towers South were both avoidable tragedies caused by deferred maintenance. Auburn Greens overstepped their authority and […]
How Technology Can Transform the Efficiency of HOA Management
In the evolving landscape of Homeowners’ Associations, technology is no longer a luxury but a necessity. As communities become increasingly complex, the adoption of digital tools and software solutions has revolutionized how HOAs operate, communicate, and manage their administrative tasks. Let’s explore the profound impact of technology on HOA management, highlighting the benefits of using […]
Homeowner Associations And Their Budgets
Many homeowner associations find it difficult to hold the line on expenses. Inflation erodes endlessly increasing budgets and members scream for relief. But help is on the way. There are practical ways to reduce costs without cutting services. The HOA’s budget is like a collection of uncut gems of different type, size and quality. Some […]
Essential Guide to Condo Master Insurance Policies (CA)
Navigating condo ownership insurance requires broadening perspectives beyond conventional homeowners’ policy familiarity. Condo communities introduce added coverage complexities through shared assets and liability exposures tied to communal spaces outside individual unit walls. Master association policies provide one crucial shield safeguarding such collective interests. Yet, gaps remain for unit interiors warranting separate owner insurance. Read the […]
Living With An HOA And CC&Rs (OR)
When you’re looking to buy a home in Central Oregon, one term you’re likely to encounter is “Homeowners Association.” Another critical element tied to HOAs is Covenants, Conditions and Restrictions. These play crucial roles in shaping residential communities, impacting everything from property aesthetics to neighborly relations. People are often split opinion-wise on whether they like […]
What it’s like to live in a Calif. tourist attraction being swallowed by the sea
The Venetian Court homes are part of a central homeowners association, with each homeowner paying $179 per month, which goes toward communal expenses like upkeep of the public walkways, lighting, water and even maintaining the seawall that protects the homes from the ocean. But that seawall can’t fully protect the homes, with winter storms breaching […]
7 Yard Decorations Your HOA Wishes You Wouldn’t Put in the Yard
This week, Ken Lain The Mountain Gardener in Prescott talks about the 7 yard decorations your HOA wishes you wouldn’t put in the yard. What are some ways to dress up the front yard and make it stand out? What are some ideas you might want to avoid and which do your HOA absolutely despise? […]
Enhancing Internet Security: A Guide for HOA Board Members
As a homeowner’s association (HOA) board member, protecting your personal information and your community’s sensitive data is crucial. In today’s digital world, implementing strong internet security practices is vital to protect against cyber threats. Here are five key strategies to enhance your internet security. Read the article…………………………….
Leasing Restrictions (OH)
One of the most common questions HOA and condominium boards get from their owners is “What can we do about the rentals?” In many cases, the occupancy of homes by renters can be limited or prohibited altogether by an amendment to the declaration or, in more limited circumstances, by a rule adopted by the Board. […]
Finding Condo Insurance is Challenging – Affording It Can Be Difficult Too (MA)
Insurance has always ranked high on the list of challenges for condominium association boards. But inflation, federal regulations and risks related to climate change are making it more difficult for boards to fulfill their obligation to maintain adequate insurance for their communities. The two biggest challenges: Finding coverage and affording it Read the article…………………………….
How HOAs Can Make a Clean Break From Their Management Company
When a board tells me that they wish to terminate their management agreement, I ask: What happened in the past 30 days to make you want to take that direction? I am then told that service has deteriorated over the course of months or years. My follow-up question is: How often did you meet with […]
Best Practices for Budget Preparation in Community Associations (TX)
Budget preparation is an important annual exercise that sets the financial course for the entire year. Effective budgeting makes sure that necessary services are maintained, funds improvements, and upholds financial stability, whether managing a homeowners association (HOA), a condominium association, or a cooperative. Here’s the ultimate handbook on preparing budgets for community associations. Read the […]
Forming Association Committees (CA)
Newsletter article (PDF) Read the article (PDF)…………………………….
There is No “Next Order of Business”
One phrase you often hear in meetings is the chair making reference to the “next order of business,” as in “The next order of business is . . . .” As suggested by the name, the “order of business” is the order in which business is taken up during a meeting. While the order of […]
How To Transition Smoothly To A New HOA Management Company
Switching Homeowners Association (HOA) management companies can be a big change for any board member or community. Whether you’re looking for better service or fresh ideas, the transition process doesn’t have to be overwhelming. With careful planning and clear communication, you can make the switch as smooth as possible. This article will walk you through […]
Navigating Late Fees and Fines: A Guide for Co-op and Condo Boards (CT)
Governing a cooperative or condominium association requires maintaining order and ensuring financial stability. Late fees and fines are essential tools for boards to achieve these goals, but their implementation must be carefully considered. This article explores the legal framework and best practices surrounding late fees and fines in New York, focusing on three key questions: […]
Responsibilities of a Condo Board Association (MA)
Are you a natural born leader and want to get more involved in your community, and have the authority to decide what happens with your condo association’s finances, rules, and maintenance? Being a part of the Homeowners Association Board may be the right fit for you. Read the article…………………………….
Political Signs and Community Associations
Election Day is November 5. Between now and then, many Condominium and Homeowners’ Association Boards will be challenged on the topic of political signs. Political signs in a community have the potential to be hugely confrontational and divisive. The good news is that Community Associations can usually restrict or prohibit political signs. Read the article…………………………….
Co-op and Condo Boards Cannot Overreach on Fines and Late Fees (NY)
Just as governments need to deter misconduct and punish rule-breaking, co-op and condo boards rely on fines and late fees to keep their houses in order. But there are limits. This article explores three questions boards need to address before imposing fines and late fees. Read the article…………………………….
Why are dispute resolution clauses essential in HOA contracts?
As homeowners’ associations (HOAs) continue to maintain the quality of life and property values in community living, disputes between HOAs and homeowners are inevitable. These conflicts can lead to tension, stress and even legal battles, which can affect the harmony of the community. Read the article…………………………….
Preparing to Borrow for Major Projects: What Association Management Companies Should Know
In the rapidly growing community management space, association managers are responsible for a wide range of projects to maintain and improve the communities they serve. From routine maintenance to large-scale initiatives aimed at enhancing property values and resident satisfaction, each project needs a financial plan as well as a logistical one. Read the article…………………………….
Maximize your Return on Reserve Interest
Over the last three years, inflation has reached 40-year highs. As a result, board members of homeowners associations have been put in a difficult position when trying to optimize their community’s expenses. Inflation was resulted in the expenses incurred by your property increasing in addition to more expense rates when it is necessary for the […]
What Makes a Successful HOA Budget?
To begin, a budget’s purpose is to plan out what is needed for cash flow for a period of time. It can also function as a planning tool, depending on the template used. Some associations function on a calendar year (January-December), and some function on a fiscal year, which is any twelve month period, such […]
Five Steps to Protect a Community Against Fraud & Embezzlement
The Board of Directors of an owner’s association wears many hats: decision maker, mediator, judge, and community organizer. Quite possibly the most important role a Board member serves is that of a fiduciary. A fiduciary is a person or entity put in a position of trust to protect the interests of a third party. While […]