Board Meetings

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Effective Habit #1 – Be Proactive Or Plan Ahead

You can control your Co-op or Condo’s destiny (whether you are an Owner, Board Member or Management) by getting ahead of various situations. Unlike a reactive board, who are often waiting for things to happen, proactive boards anticipate, think ahead

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Taking the Angst Out of Writing Meeting Minutes

How many of you have been to the meeting immediately following an election, ready to choose officer positions and you get to secretary and not a single Board Member volunteers? Property Managers, Board Members and Homeowners have all witnessed this

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How to make condo meetings fun again

Condo board directors attend a lot of meetings. Most condos have at least one board meeting a month and managers many more. During board meetings, directors make decisions that affect the entire condo community and property.   Read the article…………….

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Owner Participation at an Association Board Meeting – The Fine Art of Herding Cats

Here is part three of the on-going conversation about keeping order and control in association board meetings, and getting the business done. This time, the focus is on participation of members in an association board meeting.  In recent years, I

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4 Tips for a Successful HOA Board Meetings

When your board gets together, you want to be sure that you accomplish everything on the agenda and that as many voices are heard as possible. Whether you’re just getting started in your HOA or you’re concerned that your meetings

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Kass: Can unit owners videotape condo board meetings?

Q:  I am a board member in a condo association. We have a quarterly meeting where all condo owners are invited. At our last meeting, one condo owner wanted to videotape the proceedings. Some owners were opposed and did not

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Frequently Used Terms You’ll Hear at an HOA Board Meeting

Have you ever attended a meeting and had no clue what was going on? It’s an awkward position to be in, especially if you’re trying to understand and contribute to the conversation. Be in the know and wow your board

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HOA Board Meeting Minutes – A Brief Overview

Although by no means glamorous, HOA board meeting minutes are an all-important piece of the HOA puzzle. You will want to master every aspect of them in order to help run your HOA smoothly. In this post we look at

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6 Elements of a Successful Monthly Meeting

When I joined the Roundtree Homeowners Association, I did so for the usual reason of wanting a say in maintaining and improving the complex. But when I became president a year later, I had another goal in mind: to make

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Simple Rules of Order for Community Associations

Parliamentary procedure is simple in principle, and valuable in practice. Rules of Order help guide a Board meeting, a Unit Owners meeting or any assembly. Fairly and properly utilized, the Rules of Order protect everyone’s rights.  In large or complex

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The Recipe for Better Association Board Meetings

Let’s face it: community association board meetings can be difficult to get through. Bring a room full of volunteers together and you’re likely to get as many opinions as occupants in the room. It’s usually not a recipe for a

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Time-saving tips for better board meetings

In the condominium world, meetings take place several times a year — often monthly, but sometimes more frequently if there are contentious or pressing items that require a decision. Most board members have probably attended meetings slated to last one

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How to Record Actionable Condo Association Meeting Notes

Every month, your Condo Association holds a monthly meeting. While at times this meeting may be as exciting as watching paint dry, typically there are important decisions being made. You might be deciding on finances or maintenance, helping monitor committees,

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Board Meetings: How They Should Be Conducted

Today’s blog is about notice, quorum, the right to record meetings, handling disruptive attendees and meeting minutes.  Notice Requirements:  The notice requirements for a meeting are contained in the Florida Statute. The Florida Statutes provide default notice procedures, more stringent

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The Death of Civility – Why Do Community Association Board Members Serve?

I have been to a number of community association meetings in the past year, and too many of them were contentious, confrontational, loud, rude and generally ugly. I have written a number of Codes of Conduct for adoption by boards

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How To Handle HOA Board Meeting Attacks

Out of the blue, an irate homeowner launches a smear campaign aimed directly at the board. It’s relentless and focused. The motivation may be some personal grievance, hatred of a board policy, disagreement on how the board does business in

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6 Reasons a board should Hold an HOA Executive Session

By statute, an HOA’s board of directors has the right to hold private meetings, called executive sessions, to discuss privileged information and private concerns. These meetings are highly rule-governed, and becoming acquainted with those rules will help you navigate this

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The Benefits of Open Community Board Meetings

Any member of your association can attend board meetings except when the board adjourns for an executive meeting. So when your board members seem less than enthused about those non-members’ attendance, remind them of the benefits.    Read the article……………..

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Avoiding HOA Meeting Déjà Vu

One of the hardest things a property manager must do is manage, process and respond to abounding information. I was reminded of this when I read a recent forum on the subject of ‘motion spreadsheets.’ By my understanding, the question

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Association Board Meeting Do’s and Don’ts (FL)

The other South Florida community association attorneys at our firm and I are often called upon by our clients with questions regarding how to more efficiently run their board meetings and control the conduct of members during those meetings. Very

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10 Ways to Shorten Your Board Meetings

Considering a board meeting that is too brief will not cover essential details and a meeting that is too long will exhaust all members involved, it is crucial to find the right balance. 60 to 90 minutes is generally an

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How to keep HOA meetings from running long

As someone who regularly attends HOA board meetings, I can attest that most of them run far too long. Later in longer meetings, concentration and the quality of the deliberations deteriorate. Could any of the following solutions help your board

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6 Elements of a Successful Monthly Meeting

When I joined the Roundtree Homeowners Association, I did so for the usual reason of wanting a say in maintaining and improving the complex. But when I became president a year later, I had another goal in mind: to make

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What is a Quorum and Why is it Important to an HOA Board?

A quorum is the minimum number of HOA board and members who must be at a meeting before business can be transacted. Homeowners can usually find quorum requirements within their Bylaws. You might be surprised but reaching a quorum to

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HOA Homefront: Keep the board meetings a reasonable length

As someone who regularly attends homeowners association board meetings, I can attest that most of them run far too long. Later in longer meetings, concentration and the quality of the deliberations deteriorate.  Could any of the following solutions help your

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All About Executive Sessions for HOA Boards

Unlike traditional board meetings, executive sessions are held by the HOA board to discuss privileged or confidential material generally tied to disciplinary action or personnel matters. Having a good understanding of when and how to conduct executive sessions can save

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Ahh! Meetings!

Love them or hate them, meetings are a permanent feature of business. Getting things done in organizations frequently requires bringing together multiple minds, perspectives and experience sets. Complex problems cannot be solved nor innovative opportunities leveraged via emails, knowledge management

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HOA Homefront: Unruly meetings or meeting rules (CA)

Other than the overall condition of the common areas, one of the first opportunities for associations to make a positive impression upon new members is at meetings of the board of directors. Where does a new owner learn how board

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Five Tips to Run a Successful Board Meeting in One Hour or Less

Board meetings should be meaningful and well-organized affairs. Serving on an association board is voluntary, so the board members involved have a life to live outside of the board. One of the most important things a board can do is

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HOA Homefront: A few minutes about minutes

Q. Our president has delegated our property manager to run our homeowners meetings and he acts like the board works for him and has to agree with everything he proposes. He gets rude and obnoxious when the board does not

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Use These Three Words to Ensure Productive Board Meetings

You initially joined the Board because you care for your community and have a vision for where you see things headed in the coming years— you want to make a real difference.  But somewhere along the way, things became difficult.

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How to Prepare for a Condo Association Hearing

Hearings are a necessary evil for any large Association. Condo Associations create rules – sometimes lots of them. Generally, a cease and desist deters most Owners from breaking the rules. Every now and then, however, you need to hold a

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Glass House Management: Transparency In Your HOA

Homeowner association boards are elected to handle HOA business. Some do it better than others because of training and natural ability. While good business practices are fundamental to getting the job done right, “people” practices are equally important.  And even

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4 Tips fora Successful HOA Board Meeting

HOA Board meetings are the backbone of a homeowners association. They are the mechanism by which the Board discusses important topics, collects input from homeowners and makes decisions that will ultimately affect everyone who lives in the community. At their

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HOA Homefront: How an open forum can both be helpful – and hazardous

Q. I read your column most weekends with great interest. One subject I do not recall seeing handled recently is the right to speak at board meetings. Our association has a Homeowners Forum for owners. However, some owners also claim

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HOA Homefront: How open is open forum?

Q. I read your column most weekends with great interest. One subject I do not recall seeing handled recently is the right to speak at board meetings. Our association has a Homeowners Forum for owners. However some owners also claim

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Condo Owners Can Speak Freely

Question: We live in a large condominium project, and a number of us are quite concerned about our Board of Directors. We are not permitted to attend their Board meetings, we have tried to get copies of the financial statements

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Associations Not Required to Disclose Privileged Information

This case resulted from Clark’s request to inspect and copy legal bills and written legal advice received by the association

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HOA Homefront: Deliberation by email is a common violation

Q. Recently our manager sent the following to the board: “Can I give the homeowner approval to install?” This responded to a board member submitting, on behalf of a homeowner (a requested architectural item) for board approval. I believe the

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Summer Board Meetings Made Easy!

During the Summer months, many board members travel outside of Arizona to escape the heat. Due to travel schedules during June, July and August, sometimes it is difficult for the board to obtain a quorum to have a board meeting.

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3 Tips for Keeping a Board Meeting on Track

When board members find the time to come together for a meeting, it’s imperative that the meeting stay productive, so they can get things done quickly

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Business is Never Personal: How to Keep Your Community Association Board Meetings Drama Free

So after you’ve all recovered from the unruly event, it’s not only time to move on, it’s time to take some steps to ensure that it doesn’t happen again. Here’s how:

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Can a Board Member be Excluded From an Executive Session? (WA)

The Washington Court of Appeals upheld a ruling that a homeowners association director who is opposing the board on an issue and is likely to file a lawsuit against the association is not entitled to legal advice from the association’s attorney

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6 Elements of a Successful Monthly Meeting

We’ve cut our meetings down to an average length of approximately 75 minutes and completed numerous small projects, and we are planning better for the larger, longer term needs

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How to Run Concise HOA Board Meetings

HOA board members have full time lives and jobs outside of the association, so it’s important to work towards efficient meetings

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Done by Dinner: How to Conduct a (Meaningful) Board Meeting in Under an Hour

When you consider that association board members are volunteers who have full lives and careers outside of their community, it’s easy to see why one of the most important things a board can do is run efficient board meetings.

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5 Effective Ways to Engage Board Members with Short Fuses

Troublemakers beware: there’s no room for unprofessional behavior on HOA boards

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Effective HOA Meetings

It’s not difficult to run an effective HOA meeting – all you need to do is follow these simple guidelines

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Google+ Hangout the future of HOA Board meetings?

Google+ Hangout video conferencing tool may just make attending those long meetings a little bit easier.

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Effective Meeting Agenda Design

An effective agenda sets clear expectations for what needs to occur before and during a meeting

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