Board Meetings

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Condo Owners Can Speak Freely

Question: We live in a large condominium project, and a number of us are quite concerned about our Board of Directors. We are not permitted to attend their Board meetings, we have tried to get copies of the financial statements

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Associations Not Required to Disclose Privileged Information

The Maryland Court of Special Appeals held that the Maryland Condominium Act did not require disclosure of information related to legal advice or attorney work product (privileged information) to owners. Although this case was decided in Maryland, and it is

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HOA Homefront: Deliberation by email is a common violation

Q. Recently our manager sent the following to the board: “Can I give the homeowner approval to install?” This responded to a board member submitting, on behalf of a homeowner (a requested architectural item) for board approval. I believe the

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Summer Board Meetings Made Easy!

During the Summer months, many board members travel outside of Arizona to escape the heat. Due to travel schedules during June, July and August, sometimes it is difficult for the board to obtain a quorum to have a board meeting.

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3 Tips for Keeping a Board Meeting on Track

Board members are busy. Not only do they have to worry about running the community, but they have their own responsibilities with work and home life. When board members find the time to come together for a meeting, it’s imperative

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Business is Never Personal: How to Keep Your Community Association Board Meetings Drama Free

We’ve all been there. Stuck in a meeting where two or more people get into a heated discussion or worse, a flat-out shouting match. It’s unpleasant, yes; but more importantly, it’s unprofessional and downright disruptive. Many HOA boards have experienced

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Can a Board Member be Excluded From an Executive Session? (WA)

The Washington Court of Appeals upheld a ruling that a homeowners association director who is opposing the board on an issue and is likely to file a lawsuit against the association is not entitled to legal advice from the association’s

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6 Elements of a Successful Monthly Meeting

When I joined the Roundtree Homeowners Association, I did so for the usual reason of wanting a say in maintaining and improving the complex. But when I became president a year later, I had another goal in mind: to make

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How to Run Concise HOA Board Meetings

Being on a homeowners association board means volunteering your time for best of your whole community. It can be an incredibly fulfilling role, but it involves dealing with differences in opinion and finding times to get everyone together.   Read the

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Done by Dinner: How to Conduct a (Meaningful) Board Meeting in Under an Hour

Have you ever asked a board member about the perks of serving on their homeowners association board? Chances are they didn’t boast about the awesome pay, or the efficient board meetings attended by all Type-A board members in which everyone

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5 Effective Ways to Engage Board Members with Short Fuses

Power struggles happen. In business, in life, and most certainly in HOA boards. While not all association boards have issues with members that have short tempers, many face this dynamic and struggle to gain control of their meetings much less

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Effective HOA Meetings

It can be frustrating to be part of a meeting that’s disorganized and seems to go on and on. It’s not difficult to run an effective HOA meeting – all you need to do is follow these simple guidelines:  Read

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Google+ Hangout the future of HOA Board meetings?

Anyone that has ever lived in a HOA or Condo Association community knows that the feeling of being persuaded by a neighbor to volunteer for the board of directors for their community. Most people are scared to death to add

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Effective Meeting Agenda Design

We’ve all been in meetings where participants are unprepared, people veer off-track, and the topics discussed are a waste of the team’s time. These problems — and others like it — stem from poor agenda design. An effective agenda sets

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No Rest for the Weary: Let’s Call It a Night on Night Board Meetings

Board members, managers and business partners all have to find some time to get together to discuss association operations and governance plans. In most instances today, those board meetings are happening at night, after regular business hours.   Read the article………..

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How to Prepare for a Condo Association Board Meeting

Every month, Board Members around the country – no, around the world – meet to discuss and govern their Condo Associations. For most outsiders (and insiders), this is not exactly the most exciting thing that happens in a given month.

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HOA and Condo Meetings 101

Why don’t more owners attend HOA and Condo meetings? It might be because much of the business is mundane, but when a “hot button” issue is on the agenda, people will come out of the woodwork to be there. Our

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How to Run a Successful Board Meeting

I have been to my fair share of residential board meetings and was able to offer key insights into how to most effectively and efficiently run these meetings. Here are some of the key takeaways:     Read the article………..

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Watch Your Body Language in HOA Communications

Many HOA Board members present information at annual meetings, committee gatherings and other HOA events. Do you know that verbal communications only account for about 35% of how the audience perceives your message (words, tone, inflection, etc.)? The remaining 65%

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4 Types of HOA Meetings

The board of any HOA has to get together a lot of help run the community. However, while you are probably familiar with regular board meetings, you may not realize there are actually several types of HOA meetings. Check out

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Board Meeting Basics for HOA Board Members

Quick, what springs to mind when you hear the word “meetings?” Love them or hate them, if you’re an HOA Board member, you know that Board and association meetings are a necessary part of community association governance. What some people

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When Board Meetings Go Bad

Board meetings are an important part of any HOA. As long as everyone stays on topic and works together, it’s smooth sailing, but when things go wrong, it can make meetings long, unproductive and useless. Here are some suggestions on

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How To Conduct An Organizational Board Meeting

Typically, the first order of business at an organizational meeting of the board of directors is the electing of officers. In the absence of a president, it may be acceptable to have a professional manager chair the meeting until the

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What To Do When Boards and Property Managers Abuse A Law Allowing Decisions By Consent Without A Meeting (CT)

It is CCOC’s hope that this article will answer questions you may have regarding the ability of a board of directors to vote without conducting a board meeting .    Read the article………….

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The Real Reason Millennials Are Distracted in Your Meetings

Phones aren’t to blame for distracted employees in meetings. Stagnant and poor communication is the problem.  Millennials continue to get razzed for having their heads buried in their phones. For managers of Millennials, this behavior is most frustrating during the

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How to Efficiently Address Open Comments In HOA Board Meetings

Law requires that a HOA board set aside open comment time for each member to speak with the board. While this a great feature to have in your Charlotte-area homeowners association because it gives each member a voice and opinion

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Do Your Board Meetings Include Proper Minutes?

During meetings for your homeowners association, the Minutes are what record all actions taken during the proceedings between members. This is a requirement with any homeowners association, and it’s important to be sure all important details are included and accounted

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When Board Meetings Go Awry…

It would be great if all Boards were functional and all communities well-run, but unfortunately that is not the case; and it is a fact of life in community management that you will at some point in your career attend

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Components of and Effective Board Meeting

Board meetings can easily turn into chaos. State law and governing documents often provide guidance on running board meetings. Parliamentary procedure, most importantly, should be used to keep order and allow the meeting to proceed efficiently. The following is a

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Tips for Addressing Open Comments at HOA Board Meetings

It’s required by law that time be set aside at each HOA board meeting for members to address the Board. This time for open comments allows members to have a voice about issues in the Association; however it’s important to

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After Your Inaugural Ball: No Gridlock or Filibusters Allowed in the HOA Boardroom

Just imagine how attentive politicians would be to “the people’s business” if they faced personal liability to the voters for financial losses resulting from “doing nothing” or “going too far”?  In America, once someone wins an election to public office,

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Running a Darn Good Meeting – What You Need to Know About Parliamentary Procedure

Legal counsel to community associations must be aware of parliamentary procedure basics. Numerous states have adopted statutes requiring associations to follow a specific parliamentary manual in association meetings. Even without such a mandate, courts generally hold that all organizations are subject to the principles

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5 Tips for Better HOA Board Meetings

HOA board members have a tremendous amount of power and with that power comes responsibility to exercise it correctly. A big part of this is how you and your fellow board members conduct yourselves when it comes to planning and

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Board Meeting Transparency

Economic burdens of rising foreclosure and unemployment rates not only affect HOA revenue streams, they increase the contentious, divisive and time consuming nature of board meetings. As pressures on boards from homeowners increase, the importance of board accountability and transparency

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Tips to Keep Your Community Associaton Board Meeting Shorter

You might think there’s no way your board can have just a one hour meeting, but with these tips we think you can.  The first thing that you will want to do is make sure that everyone on your board

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Robert’s Rules & Small Boards

Robert’s Rules of Order is designed to keep control of large groups or assemblies. Members must stand and be recognized by the chair, motions must be seconded, and members may not speak out of turn. However, sometimes that level of

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Guidelines for the Homeowner Forum at HOA Board Meetings

In homeowners associations, residents are encouraged to attend and observe HOA board meetings. Does your Association have many residents attend the board meetings? Some Associations have many residents that participate and attend meetings and other communities may never have a

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Preparing For an HOA Meeting

Running a successful homeowner association Board Meeting takes thought and preparation. So when should those preparations begin? Meetings should be scheduled a year in advance (repeat, a year in advance). And why? HOA business should be handled in a systematic

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Avoiding Fight Night – Community Association Boards vs. Homeowners

Volunteering as an HOA or Community Association board member is a thankless job at best. The basic goal of effectively operating the business of the community means that board members have to collect money from neighbors and tell them what

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Keeping HOA open meetings productive and on track

I am a big proponent of homeowners’ association (HOA) boards keeping their meetings open to members when possible. This promotes an atmosphere of transparency and gives homeowners an opportunity to see and understand how the HOA functions. It also helps

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12 Angry Men-Classic Movie or Average Association Master Board Meeting?

Last night I watched a classic American film-12 Angry Men. The title actually refers to the twelve jurors deliberating the fate of a boy on trial for murdering his father but could just as easily describe the average master association

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The Secret of Better Meetings: Fun

In today’s competitive global economy where corporate success hinges on productivity and innovation, many companies are toying with alternative means for motivating employees. From onsite pool tables and ball pits to free haircuts and subsidized massages, employers are thinking outside

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How Is the Motion to Lay on the Table Misused?

Because the motion to Lay on the Table is not debatable, requires only a majority vote, and has high precedence, members are too often tempted to use it to kill the main motion. This is an improper use of the

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Is Robert’s Rules too Restrictive? Consider Martha’s Rules of Order for Meetings

The setting is Ancient Rome, in the Colosseum. After two gladiators have fought, the winner looks to Ceasar to make a decision. Should the loser live, or die? The crowd goes wild. Holding out their thumbs with their vote—up to

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Robert’s Rules of Order Are Not “The Law” For Association Meetings

Question: Our condominium documents do not specifically mention any parliamentary rules or procedures that are to be used in conducting our meetings. Our president says that the meetings must be conducted pursuant to the “Florida sunshine laws.” Does Florida require

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Boardroom Etiquette

Could your Community Association volunteers benefit from these boardroom manners?  Emily Post is one of the best known experts on etiquette and manners. But there are countless others providing advice on how to behave. There are trainings, books and a

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Pros and Cons of Videotaping an HOA Meeting

In some states, such as Florida, it is legal for residents to film community association meetings. While there are many benefits to this, there are also some disadvantages as well. Consider the pros and cons of having your association meetings

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Board Meeting Participation and the Evolution of Being ‘Present’

Serving on a board, not even necessarily as its president, requires a lot of time and work. Because it can be a very demanding role, you often, though not exclusively, see board members who have retired from their fields and

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Tips to Run an Effective Monthly HOA or Condo Association Meeting

All homeowner’s associations have meetings, but often those in charge do not take the meetings quite as seriously as they should. It’s not to say there can’t be some casual elements and some fun to the meetings. However, it’s important

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Does the Chair Vote in the Event of a Tie?

In board and membership meetings you’ll sometimes hear the phrase that the chair gets to vote “in case of a tie vote.” But is that accurate? In short, no.   Read more………

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