Board Meetings

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6 Reasons a board should Hold an HOA Executive Session

By statute, an HOA’s board of directors has the right to hold private meetings, called executive sessions, to discuss privileged information and private concerns. These meetings are highly rule-governed, and becoming acquainted with those rules will help you navigate this

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The Benefits of Open Community Board Meetings

Any member of your association can attend board meetings except when the board adjourns for an executive meeting. So when your board members seem less than enthused about those non-members’ attendance, remind them of the benefits.    Read the article……………..

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Avoiding HOA Meeting Déjà Vu

One of the hardest things a property manager must do is manage, process and respond to abounding information. I was reminded of this when I read a recent forum on the subject of ‘motion spreadsheets.’ By my understanding, the question

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Association Board Meeting Do’s and Don’ts (FL)

The other South Florida community association attorneys at our firm and I are often called upon by our clients with questions regarding how to more efficiently run their board meetings and control the conduct of members during those meetings. Very

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10 Ways to Shorten Your Board Meetings

Considering a board meeting that is too brief will not cover essential details and a meeting that is too long will exhaust all members involved, it is crucial to find the right balance. 60 to 90 minutes is generally an

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How to keep HOA meetings from running long

As someone who regularly attends HOA board meetings, I can attest that most of them run far too long. Later in longer meetings, concentration and the quality of the deliberations deteriorate. Could any of the following solutions help your board

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6 Elements of a Successful Monthly Meeting

When I joined the Roundtree Homeowners Association, I did so for the usual reason of wanting a say in maintaining and improving the complex. But when I became president a year later, I had another goal in mind: to make

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What is a Quorum and Why is it Important to an HOA Board?

A quorum is the minimum number of HOA board and members who must be at a meeting before business can be transacted. Homeowners can usually find quorum requirements within their Bylaws. You might be surprised but reaching a quorum to

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HOA Homefront: Keep the board meetings a reasonable length

As someone who regularly attends homeowners association board meetings, I can attest that most of them run far too long. Later in longer meetings, concentration and the quality of the deliberations deteriorate.  Could any of the following solutions help your

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All About Executive Sessions for HOA Boards

Unlike traditional board meetings, executive sessions are held by the HOA board to discuss privileged or confidential material generally tied to disciplinary action or personnel matters. Having a good understanding of when and how to conduct executive sessions can save

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Ahh! Meetings!

Love them or hate them, meetings are a permanent feature of business. Getting things done in organizations frequently requires bringing together multiple minds, perspectives and experience sets. Complex problems cannot be solved nor innovative opportunities leveraged via emails, knowledge management

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HOA Homefront: Unruly meetings or meeting rules (CA)

Other than the overall condition of the common areas, one of the first opportunities for associations to make a positive impression upon new members is at meetings of the board of directors. Where does a new owner learn how board

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Five Tips to Run a Successful Board Meeting in One Hour or Less

Board meetings should be meaningful and well-organized affairs. Serving on an association board is voluntary, so the board members involved have a life to live outside of the board. One of the most important things a board can do is

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HOA Homefront: A few minutes about minutes

Q. Our president has delegated our property manager to run our homeowners meetings and he acts like the board works for him and has to agree with everything he proposes. He gets rude and obnoxious when the board does not

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Use These Three Words to Ensure Productive Board Meetings

You initially joined the Board because you care for your community and have a vision for where you see things headed in the coming years— you want to make a real difference.  But somewhere along the way, things became difficult.

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How to Prepare for a Condo Association Hearing

Hearings are a necessary evil for any large Association. Condo Associations create rules – sometimes lots of them. Generally, a cease and desist deters most Owners from breaking the rules. Every now and then, however, you need to hold a

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Glass House Management: Transparency In Your HOA

Homeowner association boards are elected to handle HOA business. Some do it better than others because of training and natural ability. While good business practices are fundamental to getting the job done right, “people” practices are equally important.  And even

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4 Tips fora Successful HOA Board Meeting

HOA Board meetings are the backbone of a homeowners association. They are the mechanism by which the Board discusses important topics, collects input from homeowners and makes decisions that will ultimately affect everyone who lives in the community. At their

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HOA Homefront: How an open forum can both be helpful – and hazardous

Q. I read your column most weekends with great interest. One subject I do not recall seeing handled recently is the right to speak at board meetings. Our association has a Homeowners Forum for owners. However, some owners also claim

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HOA Homefront: How open is open forum?

Q. I read your column most weekends with great interest. One subject I do not recall seeing handled recently is the right to speak at board meetings. Our association has a Homeowners Forum for owners. However some owners also claim

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Condo Owners Can Speak Freely

Question: We live in a large condominium project, and a number of us are quite concerned about our Board of Directors. We are not permitted to attend their Board meetings, we have tried to get copies of the financial statements

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Associations Not Required to Disclose Privileged Information

The Maryland Court of Special Appeals held that the Maryland Condominium Act did not require disclosure of information related to legal advice or attorney work product (privileged information) to owners. Although this case was decided in Maryland, and it is

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HOA Homefront: Deliberation by email is a common violation

Q. Recently our manager sent the following to the board: “Can I give the homeowner approval to install?” This responded to a board member submitting, on behalf of a homeowner (a requested architectural item) for board approval. I believe the

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Summer Board Meetings Made Easy!

During the Summer months, many board members travel outside of Arizona to escape the heat. Due to travel schedules during June, July and August, sometimes it is difficult for the board to obtain a quorum to have a board meeting.

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3 Tips for Keeping a Board Meeting on Track

Board members are busy. Not only do they have to worry about running the community, but they have their own responsibilities with work and home life. When board members find the time to come together for a meeting, it’s imperative

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Business is Never Personal: How to Keep Your Community Association Board Meetings Drama Free

We’ve all been there. Stuck in a meeting where two or more people get into a heated discussion or worse, a flat-out shouting match. It’s unpleasant, yes; but more importantly, it’s unprofessional and downright disruptive. Many HOA boards have experienced

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Can a Board Member be Excluded From an Executive Session? (WA)

The Washington Court of Appeals upheld a ruling that a homeowners association director who is opposing the board on an issue and is likely to file a lawsuit against the association is not entitled to legal advice from the association’s

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6 Elements of a Successful Monthly Meeting

When I joined the Roundtree Homeowners Association, I did so for the usual reason of wanting a say in maintaining and improving the complex. But when I became president a year later, I had another goal in mind: to make

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How to Run Concise HOA Board Meetings

Being on a homeowners association board means volunteering your time for best of your whole community. It can be an incredibly fulfilling role, but it involves dealing with differences in opinion and finding times to get everyone together.   Read the

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Done by Dinner: How to Conduct a (Meaningful) Board Meeting in Under an Hour

Have you ever asked a board member about the perks of serving on their homeowners association board? Chances are they didn’t boast about the awesome pay, or the efficient board meetings attended by all Type-A board members in which everyone

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5 Effective Ways to Engage Board Members with Short Fuses

Power struggles happen. In business, in life, and most certainly in HOA boards. While not all association boards have issues with members that have short tempers, many face this dynamic and struggle to gain control of their meetings much less

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Effective HOA Meetings

It can be frustrating to be part of a meeting that’s disorganized and seems to go on and on. It’s not difficult to run an effective HOA meeting – all you need to do is follow these simple guidelines:  Read

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Google+ Hangout the future of HOA Board meetings?

Anyone that has ever lived in a HOA or Condo Association community knows that the feeling of being persuaded by a neighbor to volunteer for the board of directors for their community. Most people are scared to death to add

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Effective Meeting Agenda Design

We’ve all been in meetings where participants are unprepared, people veer off-track, and the topics discussed are a waste of the team’s time. These problems — and others like it — stem from poor agenda design. An effective agenda sets

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No Rest for the Weary: Let’s Call It a Night on Night Board Meetings

Board members, managers and business partners all have to find some time to get together to discuss association operations and governance plans. In most instances today, those board meetings are happening at night, after regular business hours.   Read the article………..

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How to Prepare for a Condo Association Board Meeting

Every month, Board Members around the country – no, around the world – meet to discuss and govern their Condo Associations. For most outsiders (and insiders), this is not exactly the most exciting thing that happens in a given month.

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HOA and Condo Meetings 101

Why don’t more owners attend HOA and Condo meetings? It might be because much of the business is mundane, but when a “hot button” issue is on the agenda, people will come out of the woodwork to be there. Our

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How to Run a Successful Board Meeting

I have been to my fair share of residential board meetings and was able to offer key insights into how to most effectively and efficiently run these meetings. Here are some of the key takeaways:     Read the article………..

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Watch Your Body Language in HOA Communications

Many HOA Board members present information at annual meetings, committee gatherings and other HOA events. Do you know that verbal communications only account for about 35% of how the audience perceives your message (words, tone, inflection, etc.)? The remaining 65%

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4 Types of HOA Meetings

The board of any HOA has to get together a lot of help run the community. However, while you are probably familiar with regular board meetings, you may not realize there are actually several types of HOA meetings. Check out

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Board Meeting Basics for HOA Board Members

Quick, what springs to mind when you hear the word “meetings?” Love them or hate them, if you’re an HOA Board member, you know that Board and association meetings are a necessary part of community association governance. What some people

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When Board Meetings Go Bad

Board meetings are an important part of any HOA. As long as everyone stays on topic and works together, it’s smooth sailing, but when things go wrong, it can make meetings long, unproductive and useless. Here are some suggestions on

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How To Conduct An Organizational Board Meeting

Typically, the first order of business at an organizational meeting of the board of directors is the electing of officers. In the absence of a president, it may be acceptable to have a professional manager chair the meeting until the

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What To Do When Boards and Property Managers Abuse A Law Allowing Decisions By Consent Without A Meeting (CT)

It is CCOC’s hope that this article will answer questions you may have regarding the ability of a board of directors to vote without conducting a board meeting .    Read the article………….

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The Real Reason Millennials Are Distracted in Your Meetings

Phones aren’t to blame for distracted employees in meetings. Stagnant and poor communication is the problem.  Millennials continue to get razzed for having their heads buried in their phones. For managers of Millennials, this behavior is most frustrating during the

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How to Efficiently Address Open Comments In HOA Board Meetings

Law requires that a HOA board set aside open comment time for each member to speak with the board. While this a great feature to have in your Charlotte-area homeowners association because it gives each member a voice and opinion

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Do Your Board Meetings Include Proper Minutes?

During meetings for your homeowners association, the Minutes are what record all actions taken during the proceedings between members. This is a requirement with any homeowners association, and it’s important to be sure all important details are included and accounted

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When Board Meetings Go Awry…

It would be great if all Boards were functional and all communities well-run, but unfortunately that is not the case; and it is a fact of life in community management that you will at some point in your career attend

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Components of and Effective Board Meeting

Board meetings can easily turn into chaos. State law and governing documents often provide guidance on running board meetings. Parliamentary procedure, most importantly, should be used to keep order and allow the meeting to proceed efficiently. The following is a

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Tips for Addressing Open Comments at HOA Board Meetings

It’s required by law that time be set aside at each HOA board meeting for members to address the Board. This time for open comments allows members to have a voice about issues in the Association; however it’s important to

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