Governing documents are often overlooked until an issue spotlights deficiencies. When this occurs, it’s often too late to amend the governing documents to correct the deficiency. HOAs should periodically review their governing documents to identify areas which may warrant an amendment. This is especially true for communities with older governing documents. Read the article…………………………….
Effective Committees: Maximizing Use of Community Volunteers (NJ)
In a typical co-op, condo, or homeowners association, residents have a lot to say about how their building or community is or should be functioning … but few actually step up to run for and serve on the board that does the actual governing. One reason is that board service can be a heavy lift, […]
Waterproofing Your Building Envelope Protecting Structure & Health (NJ)
With severe weather events becoming ever more common—and more intense—waterproofing your building’s envelope against rain, wind, snow, and ice is a growing concern. To counter the effects of climate change on buildings both old and new, our main focus must be on maintaining the integrity of the structural envelope. Proper, proactive exterior maintenance saves money […]
Understanding Landscaping Architectural Requirements for Co-owners
When it comes to maintaining the aesthetic and functional integrity of shared properties, understanding the landscaping architectural requirements is crucial for co-owners. Whether you are part of a homeowners association (HOA), a condominium association, or any other type of residential community, staying informed about these regulations can help you avoid legal pitfalls and ensure your […]
Reduced Quorum for Elections (CA)
QUESTION. If our 50% quorum is not achieved, is there a requirement that another vote take place but with a 20% quorum requirement? If so, how quickly does this need to take place? Read the Q&A………………………………..
Preferences on Remote Work Revealed in New Survey
The traditional office model is a thing of the past. A recent survey conducted by the Foundation for Community Association Research reveals new insights into employee and management preferences. The findings could help ensure a balance and a smooth transition into evolving workplace models. As we navigate the post-pandemic landscape, the traditional 9-to-5 office model […]
HOA Board Governance: Roles, Responsibilities, and Ethics
Homeowners’ Associations play a pivotal role in shaping the communities they oversee. At the heart of every HOA is its board of directors, a group of individuals entrusted with the responsibility of making decisions that affect the entire community. However, being an HOA board member is not merely a title; it comes with a set […]
Creating an Emergency Event Strategy for Your HOA
Having a well-thought-out emergency plan is paramount for any community facing unforeseen circumstances. Anticipating every possible scenario may seem daunting, but establishing a plan that is adaptable to various emergencies can alleviate stress for board members and ensure a smoother response process. Moreover, tailoring your plan to address these risks is prudent if your area […]
The Power of Infrared Thermography in Building Inspections
Infrared thermography, a cornerstone of modern infrared inspection, stands out as a non-invasive diagnostic tool, revolutionizing the approach toward preventative maintenance and safety inspection. Utilizing state-of-the-art infrared cameras, this technology makes the invisible visible by capturing the heat emitted from objects in vivid colors, revealing potential issues in electrical systems, insulation failures, and even hidden […]
Board Relations: Avoiding Conflicts of Interest
It’s the time of year when many community associations welcome new board members. It also is a great time to review conflicts of interest and how to avoid them. Community association board members are considered fiduciaries. Fiduciary duty is the highest standard of care imposed under law, and it occurs when one or more persons […]
What Is a Co-Op? (Short Answer: Much More Than You’d Think)
With so many different types of housing out there, you can’t blame first-time homebuyers in many large cities in America for asking themselves, “What is a co-op?” But a housing cooperative is more than a condo with a board of directors, bylaws, shares and complicated board approval process. It’s also a historic method for providing […]
Important Construction Contract Provisions for Major Repairs in Condominiums & HOAs (MI)
The overwhelming majority of condominium and homeowners associations will, at some point in time, need to enter into a large construction contract for a major repair or replacement. Complex construction contracts are more frequent in condominiums, where associations have a much larger number of items that they are responsible for maintaining. However, even smaller homeowners […]
Landscaping and Covenant Enforcement (CO)
With spring being in full force and summer being just around the corner, we wanted to remind all Associations regarding policies, covenant enforcement and good practices as it relates to landscaping. Read the article…………………………….
Understanding Community Association Security Measures and Liabilities
A recent article from the Community Associations Institute in the organization’s excellent Ungated blog focused on important security and liability issues for associations. It discussed how communities can be exposed to legal liabilities for negligent security and crimes occurring on association property. Read the article…………………………….
The right stuff: Stirring up the perfect volunteer recipe
The CAI Nevada Chapter seems to have perfected the volunteer recipe. The chapter boasts a large, long-standing, and active contingent of homeowners who give their time, expertise, and effort to both their local communities and the chapter. Read the article…………………………….
California HOA Condos and Homes: Unveiling the Top 10 Pitfalls of Faulty Gutter & Fascia Installations
A common oversight with potentially significant financial impacts is the quality and installation of gutters and fascia. At Naumann Law Firm, we’ve seen firsthand how these defects can lead to extensive property damage and financial strain. In our most recent blog, we delve in a bit closer the top 10 construction defects resulting from poorly […]
Navigating Election Year in Your Community
Maintaining harmony within your community can be difficult during the best of times. But when election season rolls around, things can get especially tricky. With emotions running high and a wide variety of opinions among homeowners in your neighborhood, keeping things peaceful can feel like a true challenge. During these times, clear community guidelines can […]
Spring Has Sprung! Is Your Community Association Ready?
Spring has sprung! Which means that community associations through North and South Carolina will begin seeing increased community traffic, amenity use (including use of playgrounds, pools, tennis and pickleball courts), and increased social events. So, is your community ready. Read the article…………………………….
Ask the HOA Expert: Gutters That Work
Rain gutters are an inconspicuous but necessary building component that homeowner associations deal with. Their need to perform consistently triggers ongoing maintenance and repair to themselves, exterior paint, siding, roofs and trees. Failure to keep the gutter system running smoothly causes overflows, water intrusion, interior damage, structural dryrot and enormously expensive repairs. There is a […]
5 HOA Committees All Utah Communities Should Have
Living in a homeowners association can be complicated. Many homeowners are confused about the general operational setup of their neighborhood. Why do the assessments seem to keep going up? What does my money even pay for? Who actually calls the shots? Read the article…………………………….
Navigating Dispute Settlements and Business Decisions: A Guide for Community Associations
In the complex realm of managing condominium and homeowner associations, disputes with contractors and other critical business decisions can unexpectedly arise. Successful navigation through these challenges requires proactive measures, clear communication, and careful decision-making. In this guide, we explore how to handle dispute settlements, important business choices, and the significance of release agreements for associations. […]
How to Assess the Financial Stability of an HOA
Understanding a Homeowner Association’s (HOA) financial stability is crucial for maintaining property values and ensuring residents’ high quality of life. Key examination elements include reserve funds, special assessments and financial planning. Read the article…………………………….
Maximizing Insurance Savings: A guide to maintenance, replacement, and risk mitigation in community associations
For community associations, managing insurance costs can be a challenging but crucial task. Focusing on maintenance, replacement, and risk mitigation can significantly impact insurance premiums especially when dealing with separate carriers for property and general liability insurance. Below, we explore strategies for community associations to proactively maintain and replace key elements, ultimately reducing the risk […]
Roof Preventative Maintenance for Multi-Family Communities
A roofing Preventative Maintenance Agreement (PMA) is a key component in property up-keep. This article will cover the basics of roof preventive maintenance: what it is, why it’s important, and what to look for with different roofing systems. To start off, roof preventive maintenance is scheduled maintenance and cleaning designed to help maintain the overall […]
Strategic Budgeting for Deferred Maintenance: A Roadmap for Long-Term Success
Analyzing the financial health of a homeowners association is a crucial task to ensure its ability to maintain and enhance the community and common areas. For a variety of reasons, sometimes the association will be faced with deferred maintenance. Creating a funding plan to address maintenance helps establish a sustainable financial foundation. Completing an assessment […]
When Pipes Fail & Preventative Maintenance
When considering your piping systems, there are two main systems in question: Domestic Water Systems and Drain, Waste and Vent (DWV) Systems. Below are some signs of aging to look out for with each system, and how to best maintain them. In the event that systems fail, repiping is the primary option that can prove […]
When Should You Contact an Engineer?
When it comes to the reconstruction and restoration of HOA communities, the civil and structural engineers who make up a part of this niche market are accustomed to working behind the scenes. After all, there’s nothing high-profile and flashy about designing repair plans, pulling permits, or writing up engineering reports about potential issues within a […]
EV fast-charging comes to condos and apartments
Right now, the electric vehicle ownership experience is optimized for the owner who lives in a single-family home. A level 2 home AC charger costs a few hundred dollars, and with a garage or carport, an EV that gets plugged in each night is an EV that starts each day with a 100 percent charged […]
The Finer Points of Fining Condominium Owners
Condo association rules provide a behavioral road map for owners, explaining what they are allowed and not allowed to do. But creating effective rules is only half the challenge for boards; enforcing the rules is the other arguably more challenging half of this equation. When it comes to enforcement, boards don’t have many tools. They […]
Replacing Board Members
Problem: One member of our seven-member board has resigned, leaving us with only six members. The association’s documents require a seven-member board, but the next election, at which a new board member might be elected, is several months away and there don’t appear to be any owners willing to fill the vacant position. Read the […]
Understanding Community Association Security Measures and Liabilities
A recent article from the Community Associations Institute in the organization’s excellent Ungated blog focused on important security and liability issues for associations. It discussed how communities can be exposed to legal liabilities for negligent security and crimes occurring on association property. Read the article…………………………….
Upholding Decorum: Navigating Conduct at Association Board Meetings
Association board meetings are formal meetings where the board of directors conducts business. However, these gatherings can sometimes become arenas for discord, where conflicts escalate and civility wanes. Upholding decorum at association board meetings is paramount to fostering an environment of respect, collaboration, and effective decision-making. Read the article…………………………….
Co-Op Board’s Carpet Rule Poses Dilemma for Allergy Sufferers (NY)
Tax Day is upon us once again, a timely reminder that for co-op and condo boards there are three eternal verities: death, taxes and noise complaints. This was brought home by a woman with allergies so severe that she had to remove the carpets from her apartment years ago. In an effort to downsize, she […]
Nightmare Board Meetings (MI)
We have all been there at some point – a nightmare board meeting. This is the meeting that never seems to end. It is unorganized and chaotic. A nightmare meeting is the meeting where Ms. Smith, the longtime resident, shows up with a laundry list of complaints and completely derails the board’s meeting agenda. It […]
Finally, Education is Required for Board Members (FL)
I think everyone reading this knows how long and how hard I have fought for mandatory education for Board members. I always thought it was disgraceful to allow someone to get certified by signing a dumb form that says I read my governing documents and promise to enforce them. Finally, we have a change in […]
Deciphering Your HOA’s Financial Statements
Do you ever feel lost deciphering your HOA’s financial statements? You’re not alone! This guide will equip you with the insight to confidently understand your HOA’s financial health and become an active participant in your community. Read the article…………………………….
Why might a resident take your HOA to court? (CT)
Running a homeowners association (HOA) can be incredibly challenging at times. Residents won’t always agree with everything you do, despite you doing them to protect the interests of the HOA and the residents in general. Dealing with a legal challenge from one or more residents can be frustrating, time-consuming and costly for an HOA. Understanding […]
Understanding the Responsibilities of Your Property Manager (NY)
If you own or serve on the board of a cooperative or condominium in NYC, you might feel unsure about what each person’s roles and responsibilities are. This includes your staff, board members, and especially your property manager. Knowing who does what is really important for being a good neighbor and for boards to keep […]
Exploring the Impact of AI on Community Associations
In today’s rapidly advancing technological landscape, artificial intelligence is transforming various aspects of society, including community associations. From streamlining operations to enhancing security measures, AI has the potential to revolutionize how community associations operate and serve their residents. Read the article…………………………….
Making a splash: Developing a community association pool policy
Summer is just around the corner, which means it’s almost time for pool season. Maintaining the perfect oasis is about more than just warm weather and water. Creating a safe, positive environment for residents to escape, unwind, and make cherished memories requires an ongoing process of routine checks, equipment upgrades, and meticulous planning. Read the […]
Can’t We All Just Get Along? When to Consider Implementing a Code of Conduct for a Board of Directors
The reading of a community association’s election results can be filled with mixed emotions ranging from anticipation, to worry, to excitement, but those members elected to the board of directors generally are eager and optimistic to make positive changes within their community. Unfortunately, dealing with a multi-member board of directors can have significant challenges, and […]
Pickleball in your Community Association: 10 Considerations (IL)
Pickleball is sweeping the nation as a popular activity for all ages. It’s one of the fastest growing sports with over 8 million estimated pickleball players in the US. Before jumping on the bandwagon, consider whether your condominium, homeowner (HOA), or townhome community association has the space, budget, and interest to support a pickleball court. […]
Importance of HOA Minutes
Homeowner associations should keep good historical records, because to know where one is going it’s necessary to know where one has been. Some of those crucial records are the minutes kept at Board, Special, Committee and Annual Meetings. Minutes document decisions made during a meeting and provide a public record of actions taken. Read the […]
Crafting and Protecting Your Community’s Trademark (FL)
Has your association ever faced the challenge of a shadow website or social media page imitating your own? Have you discovered your community’s name being used by a business entity without permission? Host Donna DiMaggio Berger, along with guest Valeria Angelucci from Becker’s Corporate Practice, shed light on these common issues. Despite their prevalence, the […]
Flip Taxes: Co-Op & Condo Boards’ Tool for Boosting Reserve Funds (NY)
It began back in the 1970s as a tool to discourage real estate speculators and to avoid assessments and increases in monthly charges. Today it is primarily a tool for co-op and condo boards to keep their reserve funds robust. And when it comes to setting one — and determining who pays it — there’s […]
Properly Addressing Nuisance Violations in Your Condominium Association (IL)
The Board of Directors is responsible for enforcing the terms outlined in the Association’s community instruments. While some violations are straightforward to identify and address, such as unauthorized improvements or improper parking, others, particularly those concerning nuisance clauses like noise or smoking, pose complexities. Read the article…………………………….
Increase Annual Meeting Attendance (AZ)
It’s Annual Meeting Season! Our firm has been busy helping clients prepare for and execute successful annual meetings. After all, the Association’s annual meeting is the Association’s TIME TO SHINE! Read the article…………………………….
Harnessing Sustainability: HOA Community Composting and Rainwater Harvesting Programs (CA)
In the global pursuit of sustainability, homeowners associations (HOAs) are taking the lead by adopting innovative practices to make their communities greener. Two key initiatives, community composting, and rainwater harvesting programs, are gaining traction worldwide. These eco-friendly practices not only contribute to environmental sustainability but also foster a sense of community and shared responsibility among […]
Advice for Community Associations Facing Rising Insurance Costs (FL)
Exorbitant year-over-year insurance premium increases have been difficult to bear for many Florida condominium communities and their unit owners. Past hurricanes and the horrific tragedy of the collapse in Surfside have been cited as some of the causes that have led to skyrocketing premiums for condo communities, and many unit owners are having difficulty keeping […]